Project Executive - PMO Center of Excellence

Netsmart; Overland Park (KS); On-site; USD 140,000 - 170,000; Full time

Job summary

Netsmart seeks a Project Executive to lead the PMO Scheduling Center of Excellence, establishing enterprise scheduling standards and master templates. This role partners with Sales, Operations, Resource Management, and AI Automation to improve forecasting accuracy, controls, and reporting across a complex project portfolio.

The ideal candidate will drive scheduling governance, audits, and PMI-aligned project management across multiple service lines, building scalable processes that support

Qualifications

• Bachelor’s degree required or equivalent experience in a related field.
• PMP certification preferred or required.
• 10+ years managing detailed and complex master project schedules in PMO/consulting environments.
• Deep expertise in enterprise scheduling methodologies and portfolio planning.
• Experience governing scheduling standards across multiple projects or programs.

Responsibilities

• Establish and lead the PMO Scheduling Center of Excellence with enterprise standards and master schedule templates.
• Partner with Sales, Delivery, and AI teams to improve forecasting accuracy and portfolio visibility.
• Lead schedule audits to ensure compliance with PMO standards and identify risks.
• Coach project managers on scheduling best practices and PMI-aligned methodologies.
• Evaluate and recommend scheduling tools and processes to support growth and data flow across systems.

Skills

Enterprise scheduling

PMO governance

Forecasting & planning

Stakeholder management

PMI principles

Education

Bachelor’s degree in Business, Project Management, Engineering, Information Systems, or a related field

Tools

Smartsheet

Microsoft Project

Primavera P6

PSA platforms

Job description

We're looking for a Project Executive to lead the development and evolution of our PMO Scheduling Center of Excellence. This role will establish enterprise scheduling standards, create and maintain master project templates, and drive consistent planning practices across a complex project portfolio. The Project Executive will partner with Sales, Operations, Resource Management, and AI Automation teams to improve forecasting accuracy, project controls, and reporting capabilities. This leader will conduct project audits, champion scheduling best practices, and strengthen organizational compliance with PMI project management standards. The ideal candidate brings deep expertise in enterprise-level scheduling, complex project environments, and the ability to build scalable processes that support business growth.

Key Responsibilities

• PMO Scheduling Center of Excellence: Establish and lead the PMO Scheduling Center of Excellence. Define and maintain enterprise scheduling standards, methodologies, governance processes, and master project schedule templates. Develop repeatable scheduling frameworks that support project delivery across multiple service lines.
• Project Planning and Forecasting: Partner with Sales and Delivery teams to create customized project schedules that support realistic scope, cost, and timeline assumptions. Improve project forecasting, schedule accuracy, and portfolio visibility. Ensure project schedules account for dependencies, risks, resource constraints, and critical path activities. Support portfolio-level planning and long-range capacity forecasting.
• Governance and Compliance: Lead schedule audits across in-flight projects to evaluate compliance with PMO standards. Identify schedule risks, planning gaps, and opportunities for corrective action. Develop reporting that provides leadership with visibility into project performance and schedule health.
• PMO Capability Development: Deliver training and coaching to project managers on scheduling best practices and project controls. Serve as a trusted advisor to PMO leadership on scheduling strategy and process improvements. Drive adoption of PMI-aligned project management standards and methodologies.
• Operational Excellence and Technology: Collaborate with Operations, Resource Management, and AI Automation teams to identify workflow efficiencies and automation opportunities. Support accurate reporting for earned value, percent complete, critical path, resource constraints, and other project health indicators. Evaluate and recommend scheduling, project management, resource planning, and reporting tools that support future growth. Help strengthen connectivity and data flow across Smartsheet, PSA, and centralized resource management processes.

Qualifications Required

• Bachelor’s degree in Business, Project Management, Engineering, Information Systems, or a related field
• Project Management Professional (PMP) certification required
• 10+ years of experience managing highly detailed and complex master project schedules within a PMO, MSP, professional services, consulting, technology, healthcare IT, or similar project-driven environment
• Deep expertise in enterprise project scheduling methodologies, project controls, and portfolio planning
• Experience developing and governing scheduling standards across multiple projects, programs, or portfolios
• Strong knowledge of PMI principles, earned value management, percent-complete tracking, critical path analysis, resource forecasting, dependency management, and schedule risk analysis
• Proven success leading PMO governance, audit, compliance, or Center of Excellence initiatives
• Experience partnering with executive and cross-functional leaders to improve forecasting accuracy, project visibility, and operational performance
• Strong analytical, communication, facilitation, training, and stakeholder management skills
• Experience using enterprise scheduling and project management tools such as Smartsheet, Microsoft Project, Primavera P6, PSA platforms, or comparable solutions.

Preferred

• PMO, program management, enterprise scheduling, or project controls leadership experience
• Experience implementing or optimizing Professional Services Automation and resource management processes
• Experience evaluating and implementing project management technologies and reporting solutions
• Experience with AI-enabled workflow automation or digital transformation initiatives
• Advanced experience building executive dashboards and project performance reporting frameworks.

What Success Looks Like

• Enterprise-wide adoption of standardized scheduling methodologies and master project templates.
• Improved accuracy of project timeline, cost, and resource forecasts.
• Increased PMO compliance through consistent project audits and governance processes.
• Enhanced leadership visibility through meaningful project health and performance reporting.
• Scalable planning processes and technology recommendations that support continued growth.
• Measurable improvement in project predictability, resource utilization, and operational efficiency.

Netsmart is proud to be an equal opportunity workplace and is an affirmative action employer, providing equal employment and advancement opportunities to all individuals. We celebrate diversity and are committed to creating an inclusive environment for all associates. All employment decisions at Netsmart, including but not limited to recruiting, hiring, promotion and transfer, are based on performance, qualifications, abilities, education and experience. Netsmart does not discriminate in employment opportunities or practices based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, physical or mental disability, past or present military service, or any other status protected by the laws or regulations in the locations where we operate. Netsmart desires to provide a healthy and safe workplace and, as a government contractor, Netsmart is committed to maintaining a drug-free workplace in accordance with applicable federal law. Pursuant to Netsmart policy, all post-offer candidates are required to successfully complete a pre-employment background check, including a drug screen, which is provided at Netsmart’s sole expense. In the event a candidate tests positive for a controlled substance, Netsmart will rescind the offer of employment unless the individual can provide proof of valid prescription to Netsmart’s third party screening provider.

All applicants for employment must be legally authorized to work in the United States. Netsmart does not provide work visa sponsorship for this position.

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Have you ever been to a doctor’s office and submitted your information electronically? Had a telehealth video visit with a therapist? Or scheduled a follow-up visit with your provider through a mobile app? These are just a few examples of how you may have used healthcare technology software in your life as a consumer. Many people view the operating system of healthcare as the electronic health record, but at Netsmart we have a comprehensive platform of solutions and services we offer for our clients. At Netsmart, we provide our post-acute and human services clients with advanced technology to better serve the individuals and patients in their care. Our Netsmart team is vision driven, cause connected and passionate about opportunity. A combination of inspiration through our client work paired with the ability to innovate and explore fuels the success of our associates and company as a whole.

Netsmart is focused on providing a candidate experience that mirrors our associate experience. The CandE Winners - Talent Board We are proud to be named one of Ingram’s Best Companies to Work For. If you require accessibility assistance or accommodation for a disability when navigating our website or completing the application process, please contact 1-800-842-1973, option 4 or [e-mail] for assistance. US Applicants: Learn more about your EEO rights under the law (en Español). Netsmart’s Affimatives Action Plan is available for review by contacting [e-mail]. Netsmart participates in E-Verify and adheres to the Fair Labor Standard Act. Learn more about how Netsmart is changing the face of healthcare today. Visit www.ntst.com, follow us on our CareThreads Blog, Instagram, LinkedIn Headquarters and LinkedIn India, like us on Facebook or visit us on YouTube.