Project Event Coordinator

Nortia Staffing - Human Resources, Accounting and Administrative Staffing; San Mateo (CA); Hybrid; USD 45,460 - 64,747; Full time

Job summary

A recruitment agency is seeking a mid-senior level Project Coordinator in California. This hybrid role focuses on coordinating projects and supporting event planning using Asana and Salesforce. The ideal candidate has strong organizational skills and experience in fast-paced environments. This position offers competitive pay and the chance to contribute to a high-profile Forum in 2026.

Qualifications

• Strong experience with Asana and Salesforce is required.
• Exceptional organizational and communication skills are a must.
• Ability to manage multiple priorities and meet deadlines.
• Tech-savvy and detail-oriented with a collaborative mindset.

Responsibilities

• Track deliverables, timelines, and dependencies in Asana.
• Support project managers with status updates and risk identification.
• Prep agendas, presentations, and reports for key meetings.
• Assist with internal events and logistics for a major 2026 Forum.

Skills

Asana

Salesforce

Organizational skills

Communication skills

Tech-savvy

Tools

CRM systems

Monday.com

Job description

Overview

Partnering with companies and candidates to support HR, Payroll and Admin hiring!

Are you an organized, proactive Project Coordinator with hands-on Asana and Salesforce experience? Do you thrive in fast-paced environments and enjoy being at the center of project operations and event planning?

Join a mission-driven Project Management team supporting a high-profile Forum happening in early 2026!

This hybrid role requires in-person availability in both Palo Alto and San Francisco throughout the engagement. (The company is moving in late 2025)

Contract details

• Contract Duration: 4+ Months
• Start Date: Early September
• Location: Hybrid – must be able to work in Palo Alto and San Francisco
• Compensation: Up to $40/hr

MUST have used project management tools such as Asana or Monday.com — this is a requirement!

As a key team member, you\'ll help coordinate complex projects, support event planning, and ensure smooth communication and task tracking across the Project Event Management Team using Asana and Salesforce.

Project Coordination & Task Management

• Track deliverables, timelines, and dependencies in Asana
• Support project managers with status updates and risk identification
• Maintain project documentation and knowledge sharing systems

Administrative & Meeting Support

• Prep agendas, presentations, and reports for key meetings
• Take notes and assign action items using project tools
• Manage internal and external scheduling logistics
• Support inbox management and digital filing

Operations & Systems Support

• Keep Salesforce records up to date: contacts, meetings, campaigns
• Align data across spreadsheets, CRM, and project systems
• Support internal communications and templates (e.g., visa letters)

Event & Program Support

• Assist with internal events and logistics for a major 2026 Forum
• Help teams stay aligned and prepared through every event phase

What You Bring

Required

• Strong experience with Asana and Salesforce
• Exceptional organizational and communication skills
• Proven ability to manage multiple priorities and meet deadlines
• Tech-savvy and detail-oriented, with a collaborative mindset
• Ability to work independently and maintain confidentiality

Preferred

• Background in fast-paced, mission-driven, or nonprofit environments
• Experience in administrative coordination, operations, or events

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Philanthropic Fundraising Services
• Non-profit Organizations
• Software Development