Project Coordinator

OSI Engineering; Mountain View (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Job summary

Global Automotive Company is seeking a highly organized Project Coordinator to support its Alliance Development (AD) team in Mountain View, CA. This role coordinates startup engagement, internal operations, and innovation initiatives, and supports event activities led by the Senior Managing Director of Branding, Communications, and Strategic Partnerships.

The role involves legal/contract coordination, vendor management, and cross‑functional collaboration with teams in Japan and North America,

Qualifications

• 2+ years of experience in project coordination, operations, or related fields.

Responsibilities

• Support legal and contractual requests (NDAs, MSAs, SOWs, event agreements).

Skills

Project coordination

Vendor coordination

Event coordination

Cross-cultural communication

Salesforce

Microsoft Office

Jira/Confluence

Education

Bachelor's degree or equivalent experience

Tools

Salesforce

SharePoint

Confluence

Jira

PitchBook

Job description

A global automotive company is seeking a highly organized and proactive Project Coordinator to support its Alliance Development (AD) team in Mountain View, CA. This role plays a critical part in enabling startup engagement, supporting internal operations, and coordinating innovation-focused initiatives. The position will also provide support for event-related activities led by the Senior Managing Director of Branding, Communications, and Strategic Partnerships.

Key Responsibilities:

Legal, Contract, and Vendor Coordination

• Support the execution of legal and contractual requests, including NDAs, Letters of Representation (LORs), MSAs, SOWs, event agreements, and related documents
• Act as a liaison between startups and internal Legal teams to facilitate document review and processing
• Coordinate vendor contracts with accelerator partners, deal flow partners, universities, and software/research providers

Event and Logistics Coordination

• Assist in planning and executing external events, sponsorships, internal workshops, and team activities
• Coordinate logistics including venue booking, catering, registration, and materials
• Manage purchase requests and payment processing in partnership with Business Operations

Deal Flow & Startup Research

• Support AD team with preliminary startup research and screening
• Conduct ongoing market research to identify new startup opportunities (targeting ~20 per week)
• Maintain accurate deal flow data within Salesforce and related tools
• Build knowledge of investment processes, business priorities, and startup ecosystem trends

Project Ownership & Operations Support

• Own and execute assigned projects, including events, tools, and process improvements
• Independently manage recurring coordination and administrative tasks
• Identify and elevate risks or blockers to ensure timely resolution
• Manage subscriptions for research and deal flow tools
• Provide support for budget tracking, expense reporting, and P-Card administration

Documentation & Reporting

• Support development and distribution of weekly activity updates and reports

Team & Cross-Functional Communication

• Facilitate communication between Alliance Development (AD) and Strategic Development (SD) teams
• Support collaboration across global teams, including bridging communication between Japan and North America

Qualifications:

• 2+ years of experience in project coordination, operations, contract/vendor coordination, event coordination , or a related field
• Must have current or prior event coordination experience
• 2+ years of experience in project coordination, operations, contract/vendor coordination, event coordination, or a related field
• Bachelor's degree or equivalent experience
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong organizational skills with the ability to manage multiple priorities
• Strong communication skills across diverse teams and stakeholders
• Ability to navigate and support cross-cultural collaboration between Japan and North America
• Interest in or understanding of startup ecosystems, venture capital, and innovation landscapes
• Ability to connect market insights to broader business strategies
• Bonus Skillset: Professional proficiency in both English and Japanese is highly preferred (written and verbal)
• Experience with project management or task-tracking tools preferred
• Familiarity with collaboration platforms (e.g., SharePoint, Confluence, Jira) preferred
• Experience with tools such as Salesforce, Crunchbase, and PitchBook preferred
• Experience or familiarity with startups, venture capital, corporate venture capital, or open innovation.
• Onsite role based in Mountain View, CA
• Standard business hours with occasional flexibility required
• Periodic early evening meetings to accommodate collaboration with teams in Japan