Program Manager & Team Coordinator

Maleda Tech; San Francisco (CA); Remote; USD 48,000 - 56,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Maleda Tech is seeking a Program Manager & Team Coordinator to support key projects, priorities, and day-to-day operations for a mission-driven, impact-focused team. You will coordinate across functions, help manage timelines, and keep priorities on track.

This role involves preparing agendas and notes, tracking tasks and deliverables, and designing team culture initiatives for remote and in-person settings, with a W2 contract through Maleda Tech.

Qualifications

• 3–5 years in Program Management, Project Management, Operations, or similar role.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication; collaborates cross-functionally.

Responsibilities

• Support execution of programs and initiatives, tracking tasks and timelines.
• Maintain up-to-date project plans, docs, and status trackers.
• Coordinate across teams to gather inputs, schedule meetings, and follow through on actions.
• Prepare and distribute meeting agendas, notes, and recaps.
• Design and support team culture initiatives across remote and in-person environments.
• Help plan and execute team events, offsites, and recognition.
• Identify risks, dependencies, and blockers to senior team members.
• Support creation and upkeep of operational processes and tools.
• Provide regular status updates to stakeholders.
• Collaborate with the broader operations team on cross-functional projects.

Skills

Program management

Organization

Communication

Cross-functional collaboration

Prioritization under ambiguity

Proactive

Tools

Asana

Jira

Smartsheet

Airtable

Job description

About the Role

We're looking for a Program Manager & Team Coordinator to support key projects, priorities, and day-to-day operations for a mission-driven, impact-focused team. In this role, you'll coordinate across functions, help manage timelines and follow-ups, and keep the team's priorities and key initiatives on track. This is a great opportunity for someone building their program management foundation in a fast-paced, purpose-driven environment.

Key Responsibilities

• Support the execution of key programs and initiatives, including tracking tasks, timelines, and deliverables
• Maintain accurate and up-to-date project plans, documentation, and status trackers
• Coordinate across teams to gather inputs, schedule meetings, and ensure follow-through on action items
• Prepare and distribute meeting agendas, notes, and recaps
• Design and support team culture initiatives across remote and in-person environments
• Help plan and execute team events, offsites, activities, and recognition
• Identify and surface risks, dependencies, and blockers to senior team members
• Support the creation and upkeep of operational processes and tools
• Provide regular status updates to immediate stakeholders
• Collaborate with the broader operations team on cross-functional projects and organization-wide initiatives

Qualifications

Required:

• 3-5 years of experience in Program Management, Project Management, Operations, or a similar role
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple tasks and prioritize effectively under direction
• Clear and concise written and verbal communication skills
• Collaborative team player who works well with cross-functional partners
• Comfortable working in ambiguity and able to adapt quickly as priorities shift
• Proactive and self-motivated - anticipates what's needed and follows through without being asked

Preferred:

• Familiarity with program management tools (e.g., Asana, Jira, Smartsheet, Airtable)
• Genuine interest in mission-driven, nonprofit-adjacent work

Key Details

• Start Date: September 29, 2026
• Duration: Approximately 12 months
• Location: Remote (within the U.S.) - San Francisco-based is preferred
• Work Schedule: Full-time, 40 hours/week
• Pay Rate: $35 - $41/hour Benefits: Medical, Dental, Vision, 401K
• Work Authorization: Must be authorized to work in the U.S. without sponsorship.
• Engagement: W2 Contract role through Maleda Tech.