Project Event Coordinator

ACL Digital; Madison (WI); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A leading technology consultancy is seeking a Communications Project Manager to coordinate and manage communications initiatives. Responsibilities include developing scalable workflows and crafting clear communications using AI tools. The ideal candidate will have 3–5 years of experience in project management and communications, alongside a bachelor's degree in a relevant field. The role allows for hybrid work, based in Madison, WI, and emphasizes managing multiple stakeholders and improving workflow efficiency.

Qualifications

• 3–5 years of experience in marketing, communications or project management.
• Experience using workflow management systems.
• Ability to translate complex business topics into clear communications.

Responsibilities

• Coordinate communications initiatives across various topics.
• Organize and manage communications workflows.
• Leverage AI tools for content generation and refinement.

Skills

Project management

Organizational skills

Communication skills

Experience with AI and LLMs

Detail-oriented

Education

Bachelor’s degree in Marketing, Communications, Business, English, or a related field

Tools

Adobe Workfront

Microsoft Planner

CRM systems

Marketing automation tools

Job description

Position Type: Long term contract role with potential extensions(12 months to begin with)

Location: This role follows a hybrid work model and can be based in Madison, WI or Cedar Rapids, IA.

Work Arrangement

This role follows a hybrid work model and can be based in Madison, WI or Cedar Rapids, IA.

Position Overview

We are seeking a Communications Project Manager to support the development and execution of communications initiatives across multiple business functions. This role will focus on building, managing, and organizing scalable communications workflows and content systems while coordinating projects related to growth initiatives, HR programs, IT security, and safety topics.

The ideal candidate will bring strong project management capabilities and the ability to translate complex business topics into clear, structured communications for stakeholders. This role requires deep familiarity with AI and Large Language Models (LLMs) to help generate, refine, and scale communications content while improving the efficiency, consistency, and repeatability of team workflows.

Success in this role will require a blend of communications strategy, AI-enabled content development, workflow design, and operational project management to partner on how communications are planned, produced, and delivered across the organization.

Key Responsibilities

• Coordinate the development and delivery of communications initiatives across topics such as growth and economic development, employee benefits, performance management, change management, safety initiatives, IT security measures, data centers, and AI-related growth initiatives.
• Organize and manage communications workflows that enable teams to efficiently develop, review, and distribute content across multiple internal audiences.
• Leverage AI and Large Language Model (LLM) tools to support content generation, editing, summarization, and message refinement while maintaining brand voice and strategic messaging.
• Design and maintain repeatable content workflows that improve the scalability and efficiency of communications efforts.
• Manage communication projects and timelines while coordinating with multiple internal stakeholders.
• Utilize Adobe Workfront™ and Microsoft Planner to manage communication tasks, timelines, and approvals.
• Open and close project jobs, monitor schedules, and adjust timelines as needed while communicating updates to project stakeholders.
• Ensure communications adhere to Associated Press (AP) Style Guide, project specifications, and company guidelines.
• Maintain consistent quality, clarity, and accuracy across communications outputs.

Role Allocation

• 40% Growth/Economic initiatives communications coordination and messaging support
• 40% HR, IT, and Safety communications coordination and messaging support
• 20% Project management, workflow optimization, and AI-enabled communications processes

Required Skills & Qualifications

• 3–5 years of experience in marketing, communications or project management
• Experience using CRM, marketing automation, or workflow management systems (e.g., Workfront, HubSpot, Microsoft Planner)
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
• Ability to translate complex business topics into clear, structured communications
• Excellent interpersonal, verbal, and written communication skills
• Highly organized, detail-oriented, and able to work effectively under tight deadlines
• Demonstrated experience using AI and Large Language Models (LLMs) to support and accelerate communications workflows

Preferred Qualifications

• Bachelor’s degree in Marketing, Communications, Business, English, or a related field
• Experience working with cross-functional teams and managing communications initiatives in a corporate environment
• Familiarity with prompt engineering, generative AI tools (e.g., Copilot, ChatGPT, Claude), and responsible use of AI in communications workflows.