Communications & Project Management Specialist

World Insurance Associates, LLC; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

World Insurance As is seeking an Internal Communications & Project Management Specialist to support the Marketing and Communications team with effective internal messaging and coordinated project delivery. The role emphasizes high organization, cross-functional collaboration, and reliable execution of initiatives.

Responsibilities include developing internal communications, coordinating events and promotions, and managing vendor relationships.

Qualifications

• Excellent written and verbal communication skills.
• Proven project management experience, with ability to manage multiple priorities.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational skills and attention to detail.
• Collaborative, team-focused approach with vendors and colleagues.

Responsibilities

• Develop, coordinate, and distribute internal communications across the organization.
• Manage project timelines, deliverables, and stakeholder updates.
• Coordinate company store items, promotions, and vendor needs.
• Provide logistics support for internal meetings, conferences, and events.
• Support with technology tools and admin tasks for departmental needs.

Skills

Communication

Project management

MS 365

Attention to detail

Team collaboration

Tools

MS 365 Suite

Event tech

Job description

Description

Internal Communications & Project Management Specialist

Position Summary

The Internal Communications & Project Management Specialist plays an important role in supporting the Marketing and Communications team through effective internal communications, strong project management, and day-to-day coordination of a variety of company initiatives.

This position is ideal for a highly organized, detail-oriented professional who enjoys managing multiple priorities, collaborating with colleagues and vendors, and ensuring projects are completed accurately and on schedule. The successful candidate will be comfortable working both independently and as part of a team and will bring strong communication, organizational, technical, and problem-solving skills to the role.

Key Responsibilities

Internal Communications

• Develop, coordinate, and distribute internal communications, including company announcements, colleague communications, newsletters, event promotions, leadership messages, and other internal content.
• Proofread and review communications for accuracy, consistency, grammar, formatting, and overall quality.
• Maintain internal communication calendars and coordinate deadlines across multiple projects.
• Support efforts to keep colleagues informed, engaged, and connected to company initiatives and events.

Project Management

• Coordinate multiple projects simultaneously, managing timelines, deadlines, deliverables, and follow-up.
• Work closely with members of the Marketing and Communications team as well as colleagues across the organization to move projects forward.
• Demonstrate excellent follow-through and take ownership of assigned projects from start to completion.

Company Store & Vendor Coordination

• Assist with company merchandise, promotional items, special orders, inventory-related needs, and colleague requests.
• Coordinate with vendors to ensure orders are accurate, timely, and aligned with company standards.
• Assist with sourcing promotional items and materials for meetings, conferences, employee programs, and special events as needed.

Meetings & Event Support

• Provide logistical support for internal meetings, conferences, employee events, and other company programs.
• Coordinate and place meal and catering orders for meetings and events, including confirming quantities, delivery details, timing, and special requirements.
• Assist with event materials, supplies, promotional items, and other logistical needs.
• Provide on-site or virtual event support when appropriate.
• Host webinars as needed.

Technical & Administrative Support

• Utilize Microsoft 365 applications and other company technology platforms to efficiently manage projects, communications, documents, spreadsheets, presentations, and tracking.
• Learn and effectively use new technology and platforms as departmental needs evolve.

Qualifications

• Strong written and verbal communication skills.
• Excellent project management, organizational, and time-management abilities.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple projects and changing priorities while meeting deadlines.
• Strong technical aptitude and proficiency with Microsoft 365, particularly Outlook, Word, Excel, PowerPoint, and Teams.
• Comfortable learning new systems, platforms, and technologies.
• Strong interpersonal skills and a collaborative, team-oriented approach.
• Ability to work effectively both independently and as part of a team.
• Strong follow-through, initiative, and problem-solving skills.
• Professional and comfortable interacting with colleagues at all levels of the organization as well as external vendors.
• Experience in internal communications, marketing communications, project coordination, event coordination, or a related area preferred.

Key Competencies

• Internal Communications
• Project Management
• Attention to Detail
• Organization and Prioritization
• Vendor Interaction
• Written Communication
• Technology Proficiency
• Adaptability and Problem Solving

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.