Communications Project Manager

Dexian; Madison (WI); Hybrid; USD 31,684 - 35,817; Full time

Job summary

A leading staffing and consulting firm is seeking a Marketing Communications Project Manager I for a 1-year hybrid contract in Madison, WI. The candidate will coordinate communication initiatives across various topics, manage projects and workflows, and utilize AI tools to optimize efforts. A Bachelor's degree in a related field and 3–5 years of experience in marketing or project management are required. The position offers a pay rate of $23-$26 per hour.

Qualifications

• 3-5 years of experience in marketing, communications or project management.
• Strong organizational and project management skills.
• Excellent interpersonal, verbal, and written communication skills.

Responsibilities

• Coordinate communications initiatives on growth and development topics.
• Leverage AI tools for content generation and messaging refinement.
• Manage communication projects, timelines, and stakeholder updates.

Skills

Project management

Marketing communications

Organizational skills

Use of AI and LLM tools

Education

Bachelor's degree in Marketing, Communications, Business or related field

Tools

CRM systems

Adobe Workfront

Microsoft Planner

Job description

Role: Marketing Communications Project Manager I

Duration: 1 year contract

Location: Madison WI 53718 United States (Hybrid)

Pay Rate: $23.00 - $26.00/hr

Job Summary

Key Responsibilities

• Coordinate the development and delivery of communications initiatives across topics such as growth and economic development, employee benefits, performance management, change management, safety initiatives, IT security measures, data centers, and AI-related growth initiatives.
• Organize and manage communications workflows that enable teams to efficiently develop, review, and distribute content across multiple internal audiences.
• Leverage AI and Large Language Model (LLM) tools to support content generation, editing, summarization, and message refinement while maintaining brand voice and strategic messaging.
• Design and maintain repeatable content workflows that improve the scalability and efficiency of communications efforts.
• Manage communication projects and timelines while coordinating with multiple internal stakeholders.
• Utilize Adobe Workfront and Microsoft Planner to manage communication tasks, timelines, and approvals.
• Open and close project jobs, monitor schedules, and adjust timelines as needed while communicating updates to project stakeholders.
• Ensure communications adhere to Associated Press (AP) Style Guide, project specifications, and company guidelines.
• Maintain consistent quality, clarity, and accuracy across communications outputs.

Role Allocation

• 40% Growth/Economic initiatives communications coordination and messaging support
• 40% HR, IT, and Safety communications coordination and messaging support
• 20% Project management, workflow optimization, and AI-enabled communications processes

Required Skills & Qualifications

• 3 - 5 years of experience in marketing, communications or project management
• Experience using CRM, marketing automation, or workflow management systems (e.g., Workfront, HubSpot, Microsoft Planner)
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
• Ability to translate complex business topics into clear, structured communications
• Excellent interpersonal, verbal, and written communication skills
• Highly organized, detail-oriented, and able to work effectively under tight deadlines
• Demonstrated experience using AI and Large Language Models (LLMs) to support and accelerate communications workflows

Preferred Qualifications

• Bachelors degree in Marketing, Communications, Business, English, or a related field
• Experience working with cross-functional teams and managing communications initiatives in a corporate environment
• Familiarity with prompt engineering, generative AI tools (e.g., Copilot, ChatGPT, Claude), and responsible use of AI in communications workflows

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran