Project Estimator

RMS Energy Co; United States; Remote; USD 70,000 - 95,000; Full time

Job summary

RMS Energy is seeking a Project Estimator to support the estimating team on multi-discipline, turn-key projects and assist customers from inquiry through execution. Under senior estimators, you’ll scope and price projects, and participate in onsite walk-throughs before a sale to ensure cost accuracy.

You’ll help prepare proposals, coordinate bid activities, and maintain bid records in the CRM while collaborating with Sales, Operations, and engineering to meet deadlines and quality standards.

Qualifications

• 1–3 years in estimating, project coordination, field work, or engineering in utility/electrical/industrial sectors (or relevant degree with internship)
• Ability to read/interpet electrical drawings, specs, and bid documents (or willingness to learn)
• Awareness of field safety practices and job-site hazards
• Strong analytical and problem-solving skills, attention to detail and accuracy
• Good organizational and time management skills; ability to manage multiple tasks and deadlines
• Clear verbal and written communication with a customer-focused attitude
• Familiarity with MS Office, especially Excel
• Willingness to learn and grow in a collaborative team environment

Responsibilities

• Prepare estimates, quotes, and proposals for projects (labor, equipment, materials, subcontractors, travel, costs)
• Review requests, RFPs/RFQs, bid packages, drawings, specs to identify requirements and document assumptions
• Support bid process coordination; track scope, pricing, and submission deadlines
• Schedule and participate in bid meetings with leaders, Sales, Operations, and technical resources
• Prepare handoff packages for awarded projects (scope, pricing, assumptions, exclusions, schedules)
• Collect bid information: due dates, site walk requirements, drawings, photos, vendor quotes, historical data
• Participate in pre-sale site walk-throughs to evaluate scope, site access, safety hazards, outages, clearances
• Document project risks, constraints, and logistics (rigging, hauling, access, staging)
• Assist in pricing/creating change orders when scope changes
• Maintain bid information and CRM records; document progress
• Assist Sales with COIs, safety records, EMRs, bonding information
• Maintain organized estimating files and pricing history

Skills

Analytical skills

Organizational skills

Communication skills

MS Office proficiency

Attention to detail

Learning mindset

Education

Engineering/construction management degree or related field

Tools

Microsoft Office

Excel

Job description

RMS Energy, a fast-growing provider of turn-key solutions to the power industry. From substation design and commissioning to equipment upgrades and system protection, we power the nation’s critical infrastructure — serving utilities, commercial, industrial, renewable, data center, and government clients across the U.S.

Our people are our brand. We’re proud to be powered by a team that leads with expertise, grit, and purpose.

Location: United States

Job Id:1317

# of Openings:1

We're seeking aProject Estimator to support the estimating team on multi-disciplined, turn-key projects and assists with customer projects from first inquiry through execution. Working under the guidance of senior estimators, this role helps scope and price projects, participates in onsite walk-throughs before a sale, and helps ensure the technical and commercial details of each bid are accurately captured and documented.

What You'll Do:

• Assist in preparing accurate estimates, quotes, and proposals for projects (including labor, equipment, materials, subcontractors, travel, and other project costs)
• Review customer requests, RFPs/RFQs, bid packages, drawings, and specifications with guidance from senior estimators to help identify project requirements and document assumptions, clarifications, and exclusions
• Support Sales and senior estimators in coordinating the bid process for assigned opportunities, helping track scope, pricing, and submission deadlines
• Schedule and participate in bid meetings with division leaders, Sales, Operations, and technical resources, and help track action items and contributions
• Help prepare handoff packages for awarded projects, including scope, pricing, assumptions, exclusions, schedules, and subcontractor commitments
• Gather and organize bid information, including due dates, site-walk requirements, drawings, photos, vendor quotes, historical job data, and supporting documentation
• Participate in pre-sale site walk-throughs with customers and senior team members to help evaluate project scope, site access, safety hazards, outage requirements, and clearances
• Help identify and document project risks, constraints, and logistical requirements, including rigging, hauling, equipment access, and material staging
• Assist in pricing and preparing change orders when project scope or customer requirements change
• Maintain accurate bid information, pricing details, and proposal statuses in the Customer Relationship Management (CRM) system
• Assist Sales in gathering required documentation, including Certificates of Insurance (COIs), safety records, Experience Modification Rates (EMRs), and bonding information
• Maintain organized estimating records, quote logs, vendor pricing, and supporting bid documentation

The Experience We're Looking For:

• 1–3 years of experience in estimating, project coordination, field work, or engineering in the utility, electrical, transmission and distribution, industrial, or related construction sectors (or a relevant degree with internship experience)
• Basic understanding of multi-disciplinary projects (electrical, mechanical, and civil) and how labor, materials, and equipment drive project costs
• Ability to read and interpret electrical drawings, specifications, and bid documents, or willingness to develop this skill with training
• Awareness of field safety practices and common job-site hazards
• Strong analytical and problem-solving skills, with attention to detail and accuracy
• Good organizational and time management skills, with the ability to manage multiple tasks and meet deadlines
• Clear verbal and written communication skills, with a customer-focused attitude
• Proficient in Microsoft Office, especially Excel
• Eagerness to learn, take direction, and grow within a collaborative, team-oriented environment

Additional Requirements:

• Ability to travel up to 15% throughout the continental USA, reflecting flexibility and commitment to project needs.
• Ability to pass a stringent drug screening and background check, ensuring compliance with organizational standards and policies.
• Hold a valid and current driver's licensed, demonstrating reliability and adherence to safety regulations.

Bonus Points for:

• Bachelor's degree in engineering, construction management, or related field (or equivalent experience)
• Exposure to estimating, bid preparation, or proposal support, including RFPs, RFQs, or IFBs
• Familiarity with NECA or other labor unit standards
• Hands-on field experience, such as line work, electrical construction, or utility operations
• Exposure to transmission construction, outage and clearance coordination, or rigging, hauling, and material logistics
• Experience working with utilities, government agencies, or commerial and industrial customers
• Familiarity with Microsoft Project and Customer Relationship Management (CRM) systems