Project & Education Program Coordinator

Kappaalphapsi1911; Ann Arbor (MI); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Michigan Medicine, Department of Surgery, seeks a full-time Project & Education Program Coordinator to support undergraduate medical education and departmental initiatives. You will collaborate with faculty, learners, and staff across Michigan Medicine and the Medical School to advance clinical, educational, and research missions.

The role covers coordinating programs, meetings, and events, managing logistics and documentation, and supporting multiple initiatives while ensuring accreditation and

Qualifications

• Bachelor's degree with 1 year of admin/coordination experience or equivalent
• Strong organizational skills and ability to manage multiple priorities
• Excellent written, verbal, and proofreading abilities
• Ability to work independently and collaboratively with professionalism
• Experience coordinating meetings, events, or educational programs
• Proficiency with MS Office and Google tools

Responsibilities

• Coordinate department-wide projects and strategic initiatives under the Project Manager
• Plan and execute departmental programs, meetings, workshops, and events with logistics and materials
• Provide admin and logistical support for education programs and initiatives (STRIQE, LIFTT, ASE, Education Cabinet)
• Support daily operations of the Surgery Education Office and cross-train for Undergraduate Medical Education Liaison
• Manage scheduling, NBME/exam processes, calendars and program documentation to ensure compliance

Skills

Organizational skills

Attention to detail

Writing & proofreading

Communication

Project coordination

Team collaboration

Independent work

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Calendaring platforms

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

The Department of Surgery is seeking a full-time Project & Education Program Coordinator (Admin/Project Coordinator) to provide administrative and project coordination support for undergraduate medical education and departmental education, quality, clinical operations, and faculty development initiatives. Working under the direction of the Department's Project Manager, this position supports the planning, coordination, and execution of strategic projects while serving as a key member of the Surgery Education office. The individual will collaborate with faculty, learners, and administrative staff across Michigan Medicine and the Medical School to advance the Department's clinical, educational, and research missions.

Responsibilities

• Project Coordination and Departmental Initiatives Coordinate and support department-wide projects and strategic initatives under direction of the Project Manager.
• Assist with the planning and execution of departmental programs, meetings, workshops, and special events. Manage project logistics, including scheduling, room reservations, catering, printing, communications, and meeting materials. Track project timelines, deliverables, action items, and follow-up activities to ensure timely completion. Prepare agendas, minutes, presentations, reports, and other project documentation.
• Provide administrative and logistical support for a variety of departmental programs and strategic initiatives, including, but not limited to:
  • Surgical Teams Rising to Improve Quality and Clinical Excellence (STRIQE)
  • Listening, Identifying, Facilitating, Transformation Together (LIFTT)
  • Academy of Surgical Educators (ASE)
  • Education Cabinet
  • Surgery Education Office & Undergraduate Medical Education
• Support the daily operations of the Surgery Education Office.
• Cross-train to provide coverage and support for the Undergraduate Medical Education Liaison.
• Oversight of the Surgery Clerkship evaluation process, including scheduling, monitoring learner progress, auditing evaluation completion, and maintaining compliance with institutional and accreditation requirements.
• Support the Residency Preparation Course (RPC) by assisting with simulation sessions, lectures, schedules, course logistics, learner assessments, and program evaluations.
• Manage the Visiting Student Learning Opportunities (VSLO) elective process in collaboration with section faculty, the Office of Medical Student Education, and institutional partners.
• Administer the NBME examination process for the required surgery clerkship, including scheduling, exam preparation, proctoring, documentation, and adherence to NBME testing policies and security standards.
• Maintain educational records, calendars, and program documentation in accordance with institutional policies and accreditation requirements.
• Assist with educational events, meetings, and initiatives in collaboration with the Office of Medical Student Education and other institutional partners.

Administrative and Operational Support

• Coordinate meetings for departmental leadership, faculty committees, and workgroups.
• Draft and distribute correspondence, meeting materials, and departmental communications.
• Monitor shared inboxes, manage administrative requests, and facilitate timely follow-up on action items.
• Develop and maintain standard operating procedures and administrative workflows.
• Provide general administrative support for departmental priorities and special initiatives.
• Perform other administrative and project coordination duties as assigned.

Required Qualifications

• Bachelor's degree and one (1) year of administrative, project coordination, or related experience, or an equivalent combination of education and experience
• Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
• Demonstrated attention to detail and commitment to producing accurate, high-quality work
• Ability to work independently and collaboratively while exercising sound judgment and professionalism
• Excellent written, verbal, interpersonal, and proofreading skills
• Proficiency with Microsoft Office Suites (Word, Excel, Powerpoint, Outlook), Google, and Calendaring platforms
• Experience coordinating meetings, events, or educational programs

Desired Qualifications

• Three (3) or more years of administrative, project coordination, or program coordination experience
• Experience in higher education, healthcare, or an academic medical center
• Experience supporting undergraduate medical education or educational programming
• Experience coordinating projects, tracking timelines, and maintaining project documentation
• Familiarity with Microsoft Teams, Sharepoint, Dropbox, Qualtrics, or similar collaboration tools
• Reasonable knowledge of University policies and procedures

Work Schedule

This is a full-time year-round position with somewhat flexible working hours as operational needs require, with the opportunity to work from home several days a week based on performance.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.