Admin Asst Sr Healthcare

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Retirement plan with company match

Job summary

Michigan Medicine is seeking an experienced administrative professional to support ACS Leaders, Managers and Project Managers. Responsibilities include meeting coordination, calendar management, drafting correspondence, and preparing reports.

The role requires a high school diploma, 4 years of admin experience, and excellent communication and organizational skills. Hybrid/remote work options may be available based on unit needs.

Qualifications

• High school diploma or equivalent.
• 4 years of experience in an administrative support capacity.
• Demonstrated professional written and verbal communication.
• Excellent organizational, time-management and multitasking skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide administrative support to ACS Leaders, Managers and Project Managers.
• Coordinate meetings and committees; plan agendas, take minutes and follow up on actions.
• Manage multiple complex calendars.
• Draft correspondence, PowerPoint presentations and Excel spreadsheets.
• Prepare and run business reports as requested.
• Coordinate travel and expense reporting.

Skills

Administrative support

Excellent communication

Calendar management

Attention to detail

Time management

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

• Under general direction, provide administrative support to ACS Leaders, Managers, Project Managers, etc.


• Meeting and committee coordination which includes agenda planning, resource scheduling and coordination, taking minutes, follow-up on action items, etc.


• Manage multiple complex calendars.


• Handle administrative matters which may be of a confidential nature with the utmost level of discretion.


• Anticipate the needs of those being directly supported.


• Draft correspondence and documents, PowerPoint presentations and Excel spreadsheets.


• Run business reports as requested.


• Represent the department on routine matters and in assigned meetings which may include agenda planning, resource scheduling and coordination, take minutes, etc.


• Provide coverage for other administrative support staff within the ACS Administrative Support Team.


• Manage administrative processes such as Blue Folders, Performance Valuations, email distribution lists, documents, staff contact lists, etc.


• Perform an assigned set of suite duties such as supply ordering, vendor liaison, etc.


• Coordinate travel and subsequent expense tracking and reporting.


• Perform other duties as directed.

Required Qualifications*

• A high school diploma or equivalent


• 4 years of experience in an administrative support capacity.


• Demonstrated ability to act in a professional manner.


• Excellent verbal, written and interpersonal skills.


• Excellent organizational, time-management and multitasking skills with a keen ability to pay attention to all details.


• Strong critical thinking and problem-solving skills.


• Ability to respond effectively to a dynamic environment.


• Strong customer service focus.


• Demonstrated ability to produce professional correspondence, free from grammatical and spelling errors.


• Ability to work independently and regularly exercise sound judgment in setting priorities.


• Proficient in use of Microsoft Suite products.

Desired Qualifications*

• Knowledge of Michigan Medicine policies and procedures.


• Knowledge of UMMG/Ambulatory Care structure, processes, and procedures.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day


• 2:1 Match on retirement savings

Work Schedule

This is a full-time position; Monday through Friday, shift hours are normally from 8:00am - 5:00pm (shift hours could have some minimal flexibility and potentially be changed based on the operational needs and/or work-life balance of personnel). As part of Michigan Medicine's Flexible First Workplace initiative, this position has a potential opportunity for a hybrid (both onsite work and remotely) or remote work arrangement based on business needs of the unit.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.