Project Documentation & Coordination Specialist

M3 Engineering & Technology Corp.; Tucson (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

M3 Engineering & Technology Corp. is seeking an administrative professional to manage all aspects of project documentation and coordination. The role supports various managers and teams across project sites, ensuring timely clerical requests and accurate reporting.

The candidate will prepare, log and distribute project correspondence, issue drawings and specifications, and coordinate meetings. Travel will be required domestically and internationally, with bilingual English/Spanish abilities

Qualifications

• High school diploma or equivalent with relevant admin experience.
• Proficiency in Microsoft Word, Excel and other Office tools.
• Willingness to travel domestically and internationally to project sites and offices.

Responsibilities

• This position will be responsible for all aspects of project documents.
• Completing clerical requests timely.
• Prepare, coordinate and log project correspondence accurately.
• Issue drawings, specifications, and other project documents.
• Work alone and as part of a team to coordinate administrative tasks and maintain accurate project control files and records.
• Prepare meeting agendas, record meeting minutes and coordinate meetings.
• Author or assist in development of project reports, letters, logs, etc.
• Assist Project Managers, Engineering Managers and Construction Managers with other tasks as required for the success of the projects.

Skills

Communication

Teamwork

Bilingual EN/ES

Organizational skills

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

M3 Engineering & Technology Corp. is seeking an administrative professional to manage all aspects of project documentation and coordination. The role supports various managers and teams across project sites, ensuring timely clerical requests and accurate reporting.

The candidate will prepare, log and distribute project correspondence, issue drawings and specifications, and coordinate meetings. Travel will be required domestically and internationally, with bilingual English/Spanish abilities