Project Document Controller

Amrize Building Envelope; Nashville (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Retirement savings

Medical, dental, disability and life保险

HSA & FSA benefits

Paid time off & holidays

Educational assistance program

Job summary

Amrize Building Envelope in Nashville is seeking a Project Document Controller to develop and maintain project documentation, manage the EDMS, and ensure lean revision histories.

You will learn Procore, coordinate with engineers and contractors, and prepare monthly reports while upholding health, safety, and environmental standards on site.

Qualifications

• Bachelor’s Degree in Business, Engineering, Quality, Finance, Accounting or related field.
• Minimum 5 years of experience with maintaining document management on large projects.
• Proficient in Microsoft Office Suite.
• Experience with Procore or similar project management software.
• Occasional travel to project sites for meetings and presentations.

Responsibilities

• Liaise with the project team to organize all project documentation (drawings, specs, vendor submissions, communications).
• Communicate document needs within the project team and with contractors.
• Develop presentations and deliver Procore training to team members.
• Develop, implement and maintain the Document Control process and archival requirements.
• Manage EDMS workflows and distribution matrices for accurate information sharing.
• Coordinate timely submission of RFIs, submittals, change orders and claims.
• Prepare monthly project reports and ensure logs are up to date.

Skills

Attention to detail

Education

Bachelor’s Degree

Tools

Procore

Microsoft Office Suite

Job description

We’re seeking a Project Document Controller who’s ready to put your skills to work on projects that matter — and build a career with a company that’s building North America.

Job Title: Project Document Controller | Req ID: 17271 | HR Contact: Taylor J VALLEY | Location: Building Envelope - Corp Nashville, TN

About The Role

The Document Controller develops and maintains procedures, standards, submissions, approvals and records of communications associated with the project. The position is critical to the project to preserve history, as well as provide the data and information needed to hand‑off the project to the business operations. The Document Controller will learn and use the Procore project management software and have impeccable organization and communication skills.

What You'll Accomplish

• liaise with the entire project team to gather and organize all project documentation including but not limited to engineering drawings, specifications, vendor submissions, purchase agreements, communications and transmittals by contractors.
• communicate document needs within the project team and among contractors.
• develop presentations for and deliver project management software training to the project team members.
• develop, implement and maintain the Document Control process, assuring document control, cataloging, change control, revision history and archival requirements are met for the project documents.
• support the workflow and delivery of required documents for the capital project, overseeing the flow and management of documents from the project team, external engineers and contractors.
• manage the interfaces with all parties involved with the Electronic Document Management System (EDMS) ensuring the work flows and distribution matrices are managed for accurate, timely, and efficient information sharing.
• identify and mitigate obstacles as necessary.
• train team members in processes and document control software as necessary.
• manage transmittals from the EDMS, coordinate workflow responses for external consultant and contractors and other associated tasks.
• interface with external consultants, contractors and other project team members to ensure consistency in processing project documentation, files, engineering and supplier drawings and other project related documents.
• manage timely submission of RFIs, submittals, change orders, internal and external claims.
• maintain associated logs, distribution and follow‑ups to maintain the schedule of submission and resubmission.
• distribute project documents to project team for review and comment.
• prepare and issue monthly reports on the project.
• demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas; promote a culture of safety and exhibit these behaviors.

What We're Looking For

• Education: Bachelor’s Degree.
• Field of Study Preferred: Business, Engineering, Quality, Finance, Accounting or other business‑related field.
• Minimum 5 years experience with maintaining document management systems on large projects.
• Proficient in Microsoft Office Suite.
• Experience working with Procore or similar project management software.
• Travel: occasional, but regular overnight travel to the project site for meetings and presentations.

Additional Requirements

• demonstrate detailed and efficient organization skills.
• demonstrate excellent oral and written communication skills.
• work well under pressure to meet project deadlines.
• show high levels of commitment to detail.
• familiarity with capital projects including engineering and construction is a plus.
• successful candidates must adhere to all safety protocols and proper use of approved Personal Protection Equipment (PPE), including but not limited to respirators.
• employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit test.

What We Offer

• Competitive compensation.
• Retirement savings.
• Medical, dental, disability and life insurance coverage.
• Holistic health & well‑being programs.
• Health savings accounts (HSA) & flexible spending accounts (FSA) for health and dependent care.
• Vision and other voluntary benefits and discounts.
• Paid time off and holidays.
• Paid parental leave (maternity and paternity).
• Educational assistance program.

Amrize is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.