Document Controller

Veolia | North America; Haworth (NJ); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision insurance

Tuition reimbursement

401(k) plan

Performance bonus up to 10%

Job summary

Veolia | North America is seeking a Document Controller in Haworth, NJ, responsible for managing the lifecycle of construction-related documents and ensuring compliance with project requirements. Candidates should have 5+ years of experience in document control, proficiency in Procore, and strong organizational skills.

This full-time position emphasizes collaboration and effective document management within a critical project environment. Comprehensive benefits include health insurance, paid time off, and a 401(k) plan.

Qualifications

• Minimum 5 years of experience as a Document Control professional.
• Minimum 2 years of hands-on experience with Procore's tools.
• Meticulous attention to detail in document management.

Responsibilities

• Manage the entire lifecycle of project documentation.
• Implement and maintain a centralized document management system.
• Ensure compliance with document control standards.

Skills

Proficiency in Microsoft Word, Excel, PowerPoint

Exceptional organizational skills

Strong understanding of document control principles

Ability to work effectively in fast-paced environments

Education

Bachelor's degree in information management or related field

Professional certifications such as CDC or CRM

Tools

Procore

SharePoint

Documentum

Job description

Position Purpose

The Document Controller is responsible for managing the entire lifecycle of documentation and information flow within a construction project. This critical role ensures the accuracy, integrity, traceability, and accessibility of all project‑related documents and records, guaranteeing compliance with project and program requirements and supporting effective project execution.

Primary Duties & Responsibilities

• Document Control Strategy, Governance, and Reporting:
  • Develop, enforce, and continuously improve document control processes, procedures, and standards to ensure consistency, accuracy, and compliance with regulatory and industry requirements.
  • Establish and maintain naming conventions, file structures, and metadata standards for organizing and categorizing project documents.
  • Produce document control reports and metrics, and identify and report document‑related issues or risks.
• Document Management System (DMS) Administration:
  • Implement and maintain a centralized document management system (DMS), utilizing Procore as the primary control system for the project.
  • Configure and customize the DMS to meet project‑specific requirements, including managing Procore tools (Documents, Drawings, RFIs, Submittals), access controls, version control, metadata accuracy, classification, and workflow setup.
  • Maintain electronic and hard copy document repositories.
• Document Lifecycle Management and Quality Assurance:
  • Manage the full document lifecycle from receipt and submission through review, approval, distribution, and final archiving.
  • Facilitate the review and approval of all project documents, drawings, and specifications by designated stakeholders, ensuring revisions and updates are accurately recorded, tracked, and communicated.
  • Monitor document review cycles and ensure timely responses where required by prescribed periods.
  • Conduct regular audits and reviews to verify compliance with procedures, reviewing documents for accuracy, completeness, and formatting.
• Stakeholder Coordination, Distribution, and Security:
  • Serve as the primary point of contact for document control inquiries from project teams, clients, subcontractors, and vendors.
  • Manage document distribution lists and access permissions to ensure authorized stakeholders have timely access to relevant documents.
  • Monitor and track document access, downloads, and revisions to maintain document security and confidentiality, including sensitive information.
• Training, Archiving, and Retention:
  • Provide comprehensive training and support to project teams and stakeholders on document control processes and systems.
  • Establish and coordinate document archiving and retention policies, schedules, and procedures to ensure the long‑term preservation and secure disposal of project records upon completion.

Work Environment

This is a critical, full‑time, onsite position (5 days per week) at the Haworth Water Treatment Plant, supporting a major capital project and capital program where daily collaboration and physical documentation control are essential.

Qualifications

• Bachelor's degree in information management, library science, engineering, or a related field or equivalent work experience.
• Minimum 5 years of experience as a Document Control professional on large EPC or capital projects.
• Minimum 2 years of hands‑on, administrative‑level experience with Procore, specifically using the Documents, Drawings, RFIs, and Submittals tools. Proficiency in other document management systems (e.g., SharePoint, Documentum, AoDoc) is also desirable.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Word, Excel, PowerPoint or Google Workspace equivalents.
• Exceptional organizational, communication, and interpersonal skills.
• Strong understanding of document control principles, practices, standards, and regulatory requirements.
• Procore system expertise and user support capability.
• Meticulous attention to detail and accuracy in document management and record‑keeping.
• Ability to work effectively in a fast‑paced environment, prioritize tasks, and adapt to changing project requirements or circumstances.

Required Certifications / Licenses / Training

• Professional certifications such as Certified Document Controller (CDC) or Certified Records Manager (CRM) are desirable.

Pay Range

$90,000 to $110,000 per year.

Benefits

Veolia's comprehensive benefits package includes paid time off, health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering, and more. Employees also participate in an employer‑sponsored 401(k) plan. Additional benefits: 56 hours of sick leave, 11 observed holidays, flexible time off, up to 10% annual performance bonus.

Equal Opportunity Employer

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.