Project Document Controller

Holcim Ltd.; Nashville (TN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive Compensation

Educational Assistance Program

Health & Welfare Benefits

Paid Time Off

Job summary

Amrize North America Inc. seeks a Project Document Controller to organize and manage project documentation across senior teams in Nashville. You will learn and use Procore, maintain records, and ensure timely submissions and archival compliance.

The role emphasizes strong organization, communication, and coordination with external engineers and contractors, plus occasional travel to project sites.

Qualifications

• Bachelor’s Degree is required.
• Minimum 5 years of experience maintaining document management systems on large projects.
• Experience with Procore or similar project management software.
• Willingness to travel occasionally for project meetings.

Responsibilities

• Develop and maintain procedures, standards, submissions, approvals and records for project communications.
• Coordinate documentation with project team, contractors and external consultants.
• Train team members in document control processes and software as needed.
• Manage EDMS transmittals, workflows and distribution matrices for accurate information sharing.
• Prepare and issue monthly project reports.

Skills

Procore

MS Office

Document management

Communication

Education

Bachelor’s Degree

Tools

Procore or similar PM software

Microsoft Office Suite

Job description

COMPANY OVERVIEW

Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us.

As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we’re ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We’re in every construction market.

Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build your ambition.

We’re seeking a Project Document Controller who’s ready to put your skills to work on projects that matter — and build a career with a company that’s building North America.

Job Title: Project Document Controller | Req ID: 17271 | HR Contact: Taylor J VALLEY | Location: Building Envelope - Corp Nashville, TN

ABOUT THE ROLE

The Document Controller develops and maintains procedures, standards, submissions, approvals and records of communications associated with the project. The position is critical to the project to preserve history, as well as provide the organization the data and information needed to hand‑off the project to the business operations. The Document Controller will learn and use the Procore project management software and will have impeccable organization and communication skills.

WHAT YOU'LL ACCOMPLISH

• The Document Controller will liaise with the entire project team to gather and organize all project documentation including but not limited to engineering drawings and documents, specifications, vendor submissions, purchase agreements, communications with and transmittals by contractors.
• Communicate document needs within the project team and among contractors.
• Develop presentations for and deliver project management software training to the project team members.
• Develop, implement and maintain the Document Control process, assuring document control, cataloging, change control, revision history and archival requirements are met for the project documents.
• Support the workflow and delivery of required documents for the capital project, overseeing the flow and management of documents from the project team, external engineers and contractors.
• Manage the interfaces with all parties involved with the Electronic Document Management System (EDMS), ensuring the work flows and distribution matrices are managed for accurate, timely, and efficient information sharing.
• Identify and mitigate obstacles as necessary.
• Train team members in processes and document control software as necessary.
• Manage transmittals from the EDMS, coordinate workflow responses for external consultants and contractors and other associated tasks.
• Interface with external consultants, contractors and other project team members to ensure consistency in processing project documentation, files, engineering and supplier drawings and other project related documents.
• Manage timely submission of RFIs, submittals, change orders, internal and external claims.
• Maintain associated logs, distribution and follow‑ups to maintain the schedule of submission and resubmission.
• Distribute project documents to project team for review and comment.
• Prepare and issue monthly reports on the project.
• Demonstrate a commitment to communicating, improving and adhering to health, safety, and environmental policies in all work environments and areas, and promote a culture of safety.

WHAT WE'RE LOOKING FOR

• Education: Bachelor’s Degree.
• Field of Study Preferred: Business, Engineering, Quality, Finance, Accounting or other business‑related field.
• Minimum 5 years experience with maintaining document management systems on large projects.
• Proficient in Microsoft Office Suite.
• Experience working with Procore or similar project management software.
• Travel: occasional, but regular overnight travel to the project site for meetings and presentations.

Additional Requirements

• Demonstrate detailed and efficient organization skills.
• Demonstrate excellent oral and written communication skills.
• Work well under pressure to meet project deadlines.
• Show high levels of commitment to detail.
• Familiarity with capital projects including engineering and construction is a plus.
• Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment (PPE), including but not limited to respirators.
• Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit test.

WHAT WE OFFER

• Competitive Compensation.
• Retirement Savings.
• Medical, Dental, Disability and Life Insurance Coverage.
• Holistic Health & Well-Being Programs.
• Health Savings Accounts (HSA) & Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Vision and other Voluntary Benefits and Discounts.
• Paid Time Off and Holidays.
• Paid Parental Leave (Maternity and Paternity).
• Educational Assistance Program.

Amrize is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. Amrize North America Inc. participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the United States.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email [e-mail]. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process.