Project Document Controller

System One; Hillsboro (OR); On-site; USD 32,000 - 43,000; Full time

Job summary

The Project Document Controller position at System One in Hillsboro, OR is a contract role combining document control and administrative support for the project manager. It emphasizes enforcing document procedures, workflows, and access controls across CAPEX projects.

Responsibilities include developing and updating the Project Document Controls & BIM Plan, training teams, onboarding, site access, calendar coordination, and general project admin tasks to keep the project on track.

Qualifications

• Technical expertise in engineering, business administration, or equivalent field.
• 2-5 years work experience as PDC for Project Documentation in CAPEX Projects (e.g., Autodesk Construction Cloud).
• Proficiency in MS-Office applications, Google Suite, and CAPEX document management system.
• Good communication and interpersonal skills.

Responsibilities

• Adhere to and enforce policies and procedures for documentation management.
• Implement and train project team on document management procedures and systems, including project document workflows and milestone tracking.
• Develop and update the Project Document Controls & BIM Plan in CAPEX projects, with support from the Design Manager.
• Archive files and ensure accessible documentation for team members, maintaining user access controls.
• Manage electronic Document Management Workflows; establish document status tracking for efficient management and visibility.
• Responsible for document handover to Roche site repository, ensuring standards and requirements are met.
• Manage site onboarding processes for badging and IT support.
• Coordinate visitor access and escort visitors as needed.
• Assign and track training completion status for project team members.
• Manage calendar scheduling and meeting arrangements for the project team.
• Provide general project administrative support and assist Project Managers with routine operational tasks.

Skills

Good communication

Interpersonal skills

Education

Engineering or Business Administration

Tools

MS-Office

Google Suite

CAPEX document management system

Job description

Job Title: Project Document Controller
Location: Hillsboro, OR
Type: Contract
Compensation: $23.34 - $31.32/hr
Work Model: Onsite

Overview

The Project Document Controller (PDC) is a key member of the project team responsible for managing and monitoring project documentation while providing operational assistance to the Project Manager. The responsibilities of this role are structured as approximately 50% Project Document Control and 50% Administrative Support.

Responsibilities

• Adhere to and enforce policies and procedures for documentation management.
• Implement and train project team on document management procedures and systems, including project document workflows and milestone tracking.
• Develop and update the Project Document Controls & BIM Plan in CAPEX projects, with support from the Design Manager.
• Archive files and ensure accessible documentation for team members, maintaining user access controls.
• Manage electronic Document Management Workflows; establish document status tracking for efficient management and visibility.
• Responsible for document handover to Roche site repository, ensuring standards and requirements are met.
• Manage site onboarding processes for badging and IT support.
• Coordinate visitor access and escort visitors as needed.
• Assign and track training completion status for project team members.
• Manage calendar scheduling and meeting arrangements for the project team.
• Provide general project administrative support and assist Project Managers with routine operational tasks.

Requirements

• Technical expertise in engineering, business administration, or equivalent field.
• 2-5 years work experience as PDC for Project Documentation in CAPEX Projects (e.g., Autodesk Construction Cloud).
• Proficiency in MS-Office applications, Google Suite, and CAPEX document management system.
• Good communication and interpersonal skills.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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