Document Control Specialist

eTeam; Hillsboro (OR); On-site; USD 55,000 - 83,000; Full time

Job summary

eTeam in Hillsboro, OR is seeking a Project Document Controller to manage project documentation and provide administrative support to the Project Manager. The role balances 50% document control and 50% admin tasks to keep project information organized and accessible.

Ideal candidates will have 2-5 years as a PDC and experience with CAPEX/ACC Autodesk Construction Cloud, MS Office, and Google Suite. Onsite duties include onboarding, site access, and training coordination.

Qualifications

• Technical Expertise in engineering, business administration or equivalent field or work.
• 2-5 years work experience as PDC.
• Project Documentation in CAPEX Projects - ACC Autodesk Construction Cloud (repository) is the system used.
• Proficiency in using MS-Office applications, Google Suite and CAPEX document mgmt system.
• Good communication and interpersonal skills.

Responsibilities

• Maintain project doc controls and ensure access to documentation for team members.
• Archive files and implement document management workflows and status tracking.
• Handover documents to Roche site repository meeting site standards.
• Coordinate site onboarding for badging and IT support.
• Schedule meetings and provide general project admin support.
• Support Project Manager with routine operational tasks.

Skills

Project doc control

Education

Engineering or business administration background

Tools

CAPEX document mgmt system

Autodesk Construction Cloud

MS Office

Google Suite

Job description

Duration: 14 Months

Location: Hillsboro, OR - 97124, Onsite

Job Summary:

The Project Document Controller (PDC) is a key member of the project team responsible for managing and monitoring project documentation while providing operational assistance to the Project Manager. The responsibilities of this role are structured as approximately 50% Project Document Control and 50% Administrative Support.

Duties and Responsibilities:

Document Control (50%):

• Adhere to and enforce Roche policies and procedures for documentation
• Implement project document management procedures and systems, project document management training and (kick-off) workshops for project management team and/ or contractor
• Develop and update the Project Document Controls & BIM Plan in CAPEX Projects. BIM Plan development with support from Design Manager.
• Archive files and ensure that all team members have access to necessary documentation and maintains user access.
• Establish and maintain electronic Document Management Workflows
• Set up document status tracking based on milestones with (look ahead and overdue documents) for efficient document management and visibility of planned versus actual document delivery.
• Responsible for document handover to Roche site repository, ensuring Roche site standards and requirements are met

Administrative Support (50%):

• Manage site onboarding process for badging and IT support
• Coordinate visitor access and escort visitors as needed
• Assign training and track training completion status.
• Manage calendar scheduling and meeting arrangements for the project team.
• Provide general project administrative support and assist the Project Managers with routine operational tasks.

Typical Minimum Requirements for a PDC

Education / Experience:

• Technical Expertise in engineering, business administration or equivalent field or work
• 2-5 years work experience as PDC
• Project Documentation in CAPEX Projects - ACC Autodesk Construction Cloud (repository) is the system used
• Proficiency in using MS-Office applications, Google Suite and CAPEX document mgmt system
• Good communication and interpersonal skills