Project Document Controller

Pride Health & Russell Tobin; Hillsboro (OR); On-site; USD 32,000 - 43,000; Full time

Job summary

Pride Health & Russell Tobin in Hillsboro, OR is seeking a Project Document Controller (PDC) to manage project documentation and support the Project Manager. The role mixes 50% document control with 50% administrative tasks, including onboarding, calendar management, and training coordination, in a CAPEX project environment.

The ideal candidate has 2–5 years in document control, a technical/engineering or administrative background, and hands-on experience with Autodesk Construction Cloud and

Qualifications

• 2–5 years of document control experience in engineering or similar fields.
• Bachelor's degree in physical sciences, biology, or engineering preferred.
• Proficient with CAPEX document management systems and Autodesk Construction Cloud.

Responsibilities

• Adhere to and enforce project documentation policies.
• Implement document management procedures and trainings.
• Develop and update the Project Document Controls & BIM Plan.
• Archive files and manage access for team members.
• Set up document workflows and track status.
• Handoff documents to site repository per standards.
• Coordinate site onboarding for badging and IT.
• Manage visitor access and escorts.
• Assign and track training completion.
• Schedule project team meetings.
• Provide general project admin support.

Skills

Communication

Organization

Self-starter

Team coordination

Education

Bachelor's degree in physical sciences, biology, or engineering

Tools

Autodesk Construction Cloud

CAPEX document management system

MS Office

Google Suite

Job description

Job Description

Job Description

Russell Tobin is partnering with a top Pharmaceuticals and Biotech company to identify a Project Document Controller (PDC) for an opportunity in Hillsboro, OR.

The Project Document Controller (PDC) is a key member of the project team responsible for managing and monitoring project documentation while providing operational assistance to the Project Manager.

Document Control (50%):

• Adhere to and enforce company policies and procedures for documentation.
• Implement project document management procedures and systems, project document management training and (kick-off) workshops for project management team and/ or contractor.
• Develop and update the Project Document Controls & BIM Plan in CAPEX Projects. BIM Plan development with support from Design Manager.
• Archive files and ensure that all team members have access to necessary documentation and maintains user access.
• Establish and maintain electronic Document Management Workflows
• Set up document status tracking based on milestones with (look ahead and overdue documents) for efficient document management and visibility of planned versus actual document delivery.
• Responsible for document handover to company site repository, ensuring company site standards and requirements are met.

Administrative Support (50%):

• Manage site onboarding process for badging and IT support
• Coordinate visitor access and escort visitors as needed.
• Assign training and track training completion status.
• Manage calendar scheduling and meeting arrangements for the project team.
• Provide general project administrative support and assist the Project Managers with routine operational tasks.
• Typical Minimum Requirements for a PDC

Requirements:

• Technical Expertise in engineering, business administration or equivalent field or work
• 2-5 years’ work experience within document control
• Project Documentation in CAPEX Projects - Client Autodesk Construction Cloud (repository) is the system used.
• Proficiency in using MS-Office applications, Google Suite, and CAPEX document management system.
• Good communication and interpersonal skills.
• Candidate would be a self-starter, take notes & highly organized.
• Bachelor's degree in the physical sciences, biology, or engineering preferred.

Additional Details

Location model: Hillsboro, OR
Contract Duration: 14+ Months with potential to extend
Pay rate: $23.18 – 31.10/Hr.

For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions:

For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.

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