Document Management Specialist

Russell Tobin; South San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Russell Tobin is seeking a Nonclinical Document Management & Workflow Support professional for a 12-month contract in South San Francisco, CA. You will manage nonclinical documents, apply metadata, and publish final reports in document management systems.

The role requires strong editing, writing, and project management skills, with exposure to AI-augmented workflows. The ideal candidate has a biology/health background, at least 2 years of editing or document management experience, and a solid

Qualifications

• Bachelor's degree in English, science, communications, liberal arts, health-related field, or related discipline
• 2+ years of scientific editing, writing, or document management experience
• Knowledge of the drug development process and regulatory submissions required
• Strong project management and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple projects and meet aggressive deadlines
• Strong attention to detail and document quality
• Ability to anticipate, troubleshoot, and resolve issues impacting timelines
• Proficiency with Microsoft Word
• Experience with AI-augmented tools and automation for documentation workflows preferred
• Position type: 12-month contract with potential to extend

Responsibilities

• Manage and process non-clinical documents across digital libraries and folder structures
• Capture, identify, and apply accurate metadata to files and system records
• Publish finalized documents and reports within document management systems
• Perform QC and verification to ensure documents meet readiness standards
• Format, edit, and track nonclinical documents including study reports and regulatory summaries
• Retrieve missing information through historical archives and data research
• Initiate document records and enter accurate system data
• Track document deliverables, timelines, and completion status
• Coordinate document hand-offs and review cycles across teams
• Identify document or submission issues and collaborate to resolve
• Maintain internal team websites and portals and keep content up to date
• Communicate documentation processes and act as editorial resource

Skills

Scientific editing

Writing

Project management

Communication

Detail orientation

Multitasking

AI tools

Education

Bachelor's degree

Tools

Microsoft Word

AI-assisted workflows

Job description

Russell Tobin is partnering with a top biotech company to identify a Nonclinical Document Management & Workflow Support professional for an opportunity in South San Francisco, CA.

Responsibilities

• Manage and process non-clinical documents across digital libraries and folder structures
• Capture, identify, and apply accurate metadata to files and system records
• Publish finalized documents and reports within document management systems
• Perform QC and verification to ensure documents meet readiness standards
• Format, edit, and track nonclinical documents, including study reports, GLP statements, CRO reports, and IND/BLA summaries
• Retrieve missing information through historical archives and data research
• Initiate document records and enter accurate system data
• Track document deliverables, timelines, and completion status
• Coordinate document hand-offs and review cycles across authors, subject matter experts, publishing teams, and stakeholders
• Identify document or submission issues and collaborate with teams to develop solutions
• Maintain internal team websites and portals and keep content up to date
• Communicate documentation processes and serve as an editorial resource for team members and stakeholders

Requirements

• Bachelor's degree in English, science, communications, liberal arts, health-related field, or a related discipline
• Minimum 2 years of scientific editing, writing, or document management experience
• Knowledge of the drug development process and regulatory submissions required
• Strong project management and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple projects and meet aggressive deadlines
• Strong attention to detail and document quality
• Ability to anticipate, troubleshoot, and resolve issues impacting timelines
• Proficiency with Microsoft Word
• Experience with AI-augmented tools and automation for documentation workflows is preferred
• Position Type: 12-month contract with potential to extend

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.