Project Document Control Specialist

TIC - The Industrial Company; Seminole (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Top-tier medical, dental, and vision

Retirement plans with matching

Generous paid time off

Job summary

The Document Control Specialist at TIC - The Industrial Company will administer the project document control system, logging, routing, and distributing documents to the project team. Based in Seminole, TX, you will work with a large cross-functional group to manage deadlines and ensure accurate, current records throughout the project lifecycle.

You will maintain control of document numbering, filing, retention policies, and report generation, while supporting information requests from customers,

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS)
• Knowledge of records/information management principles and methodologies is an asset
• Proficient in Microsoft Office
• Knowledge of SharePoint and InEight software is a plus
• Willing to perform a variety of tasks and learn new skills
• Detail-oriented, flexible, and highly motivated
• Excellent interpersonal, written, and verbal communication skills
• Ability to work effectively within a project team with minimal supervision

Responsibilities

• Maintain the Project Document Control Program throughout the project's lifecycle
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents
• Oversee the proper approval, maintenance, and distribution of documents and retention policies
• Prepare reports and addendums as required
• Maintain records of incoming document transmittals and prepare outgoing transmittals
• Assist with requests for information from external customers, vendors, and internal customers
• Participate in corrective/preventive actions items and their investigations
• Guide a team to administer the document flow and distribution at the Project site
• Train projects on document control standards, workflow, and systems
• Ensure confidentiality of sensitive information
• Perform any task to support company goals

Skills

EDMS knowledge

Records/information management

Microsoft Office

SharePoint

InEight

Multi-tasking

Interpersonal communication

Team work

Tools

SharePoint

InEight

Job description

The Document Control Specialist at TIC - The Industrial Company will administer the project document control system, logging, routing, and distributing documents to the project team. Based in Seminole, TX, you will work with a large cross-functional group to manage deadlines and ensure accurate, current records throughout the project lifecycle.

You will maintain control of document numbering, filing, retention policies, and report generation, while supporting information requests from customers,