Project Document Control Admin

The Walsh Group - Walsh Construction & Archer Western; Kearny (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

The Walsh Group - Walsh Construction & Archer Western is seeking a Document Control Admin for our heavy civil division in Keaney, NJ. The role supports the project team with document control duties and administrative tasks under supervision.

Training on Procore, SharePoint, and e-Builder will be provided. You will help maintain logs, prepare materials, and assist with SIM training and compliance while contributing to efficient project documentation workflows.

Qualifications

• Strong written and verbal communication skills.
• Ability to work as part of a team and manage multiple tasks.
• Good time management and organizational skills.
• Ability to maintain discretion and confidentiality at all times.

Responsibilities

• Proficient in Procore, SharePoint, and e-Builder for basic document control functions (training provided).
• Support document control with data entry, logs, and training materials.
• Coordinate printing and distribution of drawings and documents.
• Handle system maintenance and access requests.
• Develop and distribute meeting minutes and correspondence.
• Assist SIM and coordinate SIM training and compliance.
• Collect data and maintain logs for secure information access.

Skills

Communication skills

Team player

Time management

Discretion and confidentiality

Organizational skills

Attention to detail

Tools

Procore

SharePoint

e-Builder

Microsoft Office

Job description

OVERVIEW

We are currently seeking a Document Control Admin for our heavy civil division in Keaney, NJ.

The Document Control Admin assists and supports the project team on assigned projects. The position works under direct supervision, performs routine daily activities and gathers and distributes information. The Document Control Admin must be a flexible and adaptable team-player, as well as have strong communication and client service skills.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging, complex work
• Creative and innovative problem-solving environment
• Supportive, communicative managers who reward hard work
• Opportunities for growth, training, and development
• Flexibility in career path & progression
• Opportunities to work and live all over the United States

RESPONSIBILITIES

• Proficient in Procore, SharePoint, and e-Builder for basic document control functions (training will be provided)
• Supports the document control team with general administrative responsibilities including data entry, maintaining logs, preparing and maintaining training materials, and maintaining internal process documentation
• Coordinates the printing and distribution process for engineering drawings and documents
• Performs basic system maintenance and access requests
• Develops and distributes meeting minutes and correspondence
• Assists the Security Information Manager (SIM)
• Coordinates SIM training, schedules meetings, invites attendees, and tracks training compliance
• Obtains and organizes SIM training records from subcontractors
• Supports SIM auditing activities, data collection, and reporting
• Collects data along with related documentation for maintaining logs for secure information access

QUALIFICATIONS

• 0-3 years of industry experience
• Computer knowledge and efficiency, including Microsoft Office products
• Basic knowledge of Procore, SharePoint, and e-Builder
• Knowledge of document control standards
• Broad understanding of industry
• Strong written and verbal communication skills
• Functions effectively as part of a team
• Dependability
• Ability to maintain discretion and confidentiality at all times
• Ability to understand and follow directions
• Good time management skills and organizational skills

The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or [e-mail].

An Equal Opportunity Employer, Disability/Veteran

Salary Range Disclaimer

Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.