Project Detailing & Admin Coordinator

Talentify; Oshkosh (WI); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter in Oshkosh, WI seeks a detail-oriented project data entry and coordination specialist for an onsite Contract to Hire role. You will support estimating, detailing, and project management teams by handling data entry, document organization, and process improvements.

Proficiency with Google Sheets, Excel, PDF tools, and construction documentation is essential. Strong communication and meticulous data handling will keep projects on track and accurately documented.

Qualifications

• Proficiency with Google Sheets and Excel for data tracking.
• Strong ability to organize and manage project records.
• Experience with administrative tasks and data entry.
• Ability to read blueprints and understand project specs.
• Experience with construction administration or detailing support.

Responsibilities

• Provide estimators with timelines for project detailing handovers.
• Track sold projects in the Detailing Timeline via Google Sheets.
• Monitor project progress from initiation to completion and update statuses.
• Set up new projects and perform data entry to establish records.
• Review BI bid details for completeness before project transition.
• Transfer documents from estimate to project side and organize folders.
• Add bookmarks to plans using PDF-XChange or similar tools.
• Update Comsense with job/shipping information and ensure data accuracy.
• Enter TO/FROM locations into Comsense for logistics details.
• Learn and perform bulk/unbulk processes per department procedures.
• Record meeting minutes noting decisions and actions.
• Update detailing department spreadsheets as directed by management.
• Provide general admin support for project documentation and coordination.
• Assist with construction administration tasks and project support.

Skills

Google Sheets

Excel

Office apps

Oral communication

Organization

Self-motivation

Attention to detail

Admin support

Project documentation

Blueprint reading

PDF tools

Construction admin

Data entry

Microsoft Office

Tools

PDF-XChange

Job description

Aston Carter in Oshkosh, WI seeks a detail-oriented project data entry and coordination specialist for an onsite Contract to Hire role. You will support estimating, detailing, and project management teams by handling data entry, document organization, and process improvements.

Proficiency with Google Sheets, Excel, PDF tools, and construction documentation is essential. Strong communication and meticulous data handling will keep projects on track and accurately documented.