Project Cost Controls Specialist

Airswift; Martinez (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

Martinez Renewable Fuels invites a Project Controls Specialist to support daily maintenance planning, cost control, and forecasting. The role centers on maintaining financial controls for maintenance projects, ensuring data integrity across cost tracking and reporting processes using SAP and Excel.

You will partner with planners and engineers to ensure proper coding, provide regular cost analysis, and support monthly forecast cycles.

Qualifications

• Bachelor’s degree or equivalent experience in accounting, finance, engineering, or business.
• 5+ years of experience in refinery or project cost control.
• Advanced proficiency in SAP and Microsoft Excel.
• Strong attention to detail, organizational, and analytical skills.

Responsibilities

• Track actual costs, forecasts, and variances using SAP and Excel models.
• Coordinate with maintenance planners and project engineers on coding of work orders, purchase orders, and time entries.
• Monitor and reconcile work orders to align with budget expectations and priorities.
• Create cost tracking dashboards and provide weekly/monthly spending trend reports, accruals, and forecasts.

Skills

Analytical thinking

Attention to detail

Organizational skills

Education

Bachelor’s degree in Accounting, Finance, Engineering, or Business, or equivalent experience

Tools

SAP

Microsoft Excel

Job description

One of our major oil and gas clients is seeking a Project Cost Controls to work on a 12-months assignment in Martinez, CA.

Summary

Martinez Renewable Fuels is looking for a Project Controls Specialist to support daily maintenance planning and cost control. The role will focus on cost tracking, reporting, and forecasting using SAP, ensuring the integrity of financial controls and work management processes for maintenance projects.

Responsibilities

• Manage the routine maintenance cost control process by tracking actual costs, forecasts, and variances using SAP and Excel models.
• Partner with maintenance planners and project engineers to ensure accurate and timely coding of work orders, purchase orders, and time entries.
• Monitor and reconcile work orders, ensuring commitments and actuals are aligned with budget expectations and project priorities.
• Create and maintain cost tracking dashboards, including weekly and monthly reporting of spending trends, accruals, and forecasts.
• Provide analysis on cost performance, identifying risks and deviations from baseline budgets, and advising on corrective actions.
• Facilitate the monthly forecast cycle in partnership with finance, ensuring alignment between reported costs and business expectations.
• Maintain documentation for change management, supporting tracking of budget changes, scope additions, and related cost impacts.
• Support compliance with corporate controls and reporting policies, ensuring consistent cost tracking practices.
• Coordinate with capital project teams on crossover projects, ensuring accurate cost separation between maintenance and capital expenditures.
• Assist with audit and closeout documentation for routine maintenance efforts, ensuring historical accuracy and completeness.

Requirements

• Bachelor’s degree in Accounting, Finance, Engineering, or Business, or equivalent experience.
• 5+ years of experience in refinery or project cost control.
• Advanced proficiency in SAP and Microsoft Excel.
• Strong attention to detail, organizational, and analytical skills.

Preferred Qualifications

• Experience in oil & gas, energy, or manufacturing industries.
• Familiarity with Work Order and Project Management processes.
• Ability to manage multiple priorities in a dynamic environment.