Senior Project Controls Specialist

Allied Staff Augmentation Partners, Inc. ( ASAP, Inc. ); San Jose (CA); On-site; USD 110,000 - 170,000; Full time

Job summary

Allied Staff Augmentation Partners, Inc. (ASAP) invites a Senior Project Controls Specialist to lead cost control, forecasting, budgeting, and financial reporting for Bay Area capital projects.

The role is contract-to-hire and based in San Jose, CA, with consideration for candidates within commuting distance of San Jose or San Francisco. You will collaborate with project teams to prepare budgets, maintain baseline data, produce monthly cost reports, perform variance analysis, and validate

Qualifications

• Bachelor's degree is required.
• 6–10+ years of experience in cost control or project controls.
• Strong knowledge of cost reporting, forecasting, budgeting, and project accounting.
• Proficiency with cost management systems and Excel.
• Experience with procurement, PR/PO processes, and contract reviews.
• Experience in real estate, construction, engineering, or capital projects preferred.
• Certifications such as RICS or AACE are preferred but not required.

Responsibilities

• Support the preparation of early-stage budgets and detailed cost estimates.
• Document cost assumptions, risk allowances, market conditions, and scope clarifications.
• Maintain baseline budget information in project control systems.
• Maintain monthly cost reports including commitments, actuals, and accruals.
• Perform monthly cost reviews with project teams and document variance explanations.
• Prepare cash flow forecasts and track performance against budgets.
• Process change requests and validate their budget, scope, and risk impact.
• Ensure changes are reflected in cost reports and project systems.
• Validate purchase requisitions for budgets, cost codes, and documentation.
• Support bid leveling, contract compliance reviews, and invoice verification.
• Resolve discrepancies, payment issues, and vendor inquiries.
• Identify financial risks and mitigation strategies.
• Monitor schedule impacts on budgets and cash flow forecasts.
• Prepare final accounts and ensure costs are captured.
• Contribute benchmark data and maintain audit-ready documentation.

Skills

Cost control

Forecasting

Budgeting

Project accounting

Excel

Data analysis

Education

Bachelor's degree

Tools

Cost management systems

ERP systems

Job description

Job Title: Senior Project Controls Specialist

Location: San Jose, CA (Candidates within commuting distance of San Jose, CA or San Francisco, CA will be considered)

Employment Type: Contract-to-Hire

ASAP is seeking a Senior Project Controls Specialist to support capital projects in the Bay Area. This role is ideal for an experienced project controls professional with a strong background in cost control, forecasting, budgeting, project accounting, and financial reporting.

Responsibilities

• Support the preparation of early-stage budgets and detailed cost estimates.
• Document cost assumptions, risk allowances, market conditions, and scope clarifications.
• Maintain all baseline budget information in project control systems.
• Maintain detailed monthly cost reports, including commitments, actuals, and accruals.
• Perform monthly cost reviews with project teams and document variance explanations.
• Prepare cash flow forecasts and track financial performance against baseline budgets.
• Process change requests and validate their budget, scope, and risk impact.
• Ensure approved changes are reflected in cost reports and project systems.
• Maintain complete, audit-ready change documentation and logs.
• Validate purchase requisitions for correct budgets, cost codes, and documentation.
• Support bid leveling, contract compliance reviews, and invoice/application verification.
• Work with project teams to resolve discrepancies, payment issues, and vendor inquiries.
• Identify financial risks and support project teams with mitigation strategies.
• Monitor schedule impacts on budgets and cash flow forecasts.
• Ensure reporting reflects accurate sequencing of work and project phase progression.
• Prepare final accounts, validate alignment with purchase orders and invoices, and ensure all costs are captured.
• Support project financial closeout activities and ensure documentation is complete and archived.
• Contribute benchmark data for future projects.
• Maintain accurate and timely updates within project management and reporting tools.
• Provide inputs for month-end, quarter-end, and finance reporting cycles.
• Track actual progress versus baseline schedules.
• Conduct root cause analysis of delays and recommend mitigation strategies.
• Maintain high standards of data quality, file management, and audit compliance.
• Perform additional duties as assigned.

Qualifications

• Bachelor's degree required.
• 6–10+ years of experience in cost control or project controls roles.
• Strong knowledge of:
• Cost reporting
• Forecasting
• Budgeting
• Project accounting
• Proficiency with cost management systems, financial tools, and Excel.
• Experience supporting:
• Procurement activities
• PR/PO processes
• Contract reviews
• Ability to analyze variances, assess risks, and clearly communicate findings.
• Experience within real estate, construction, engineering, or capital project environments preferred.
• Experience with analytics, dashboards, or automation tools supporting project financials is a plus.
• Professional certifications such as RICS, AACE, or equivalent are preferred but not required.
• Strong interpersonal, verbal, and written communication skills.
• Ability to professionally represent the organization with clients and project stakeholders.

Additional Requirements

• Candidates must currently reside within vehicle commuting distance of San Jose, CA or San Francisco, CA.