Project Coordinator: Streamlined Planning & Execution

NextEdge; Hayward (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

NextEdge in Hayward, CA is seeking an entry-level Project Coordinator to support planning and execution of projects alongside project managers and program teams. The role focuses on administrative tasks, scheduling, and clear communication to ensure smooth coordination and adherence to timelines.

This position offers exposure to project management processes and career growth. The candidate will work in a collaborative environment, coordinating with internal teams and external partners, and

Qualifications

• Entry-level role supports planning and coordination within project teams.
• Experience in admin roles or project coordination preferred.
• Strong communication and organizational abilities required.

Responsibilities

• Support project and program teams with administrative tasks, including data entry and report generation.
• Assist in creating and maintaining project plans, schedules, and documentation.
• Track milestones, deliverables, and deadlines; provide updates to stakeholders.
• Coordinate meetings, prepare agendas, and distribute minutes.
• Act as a point of contact for internal teams and external partners.
• Identify and address issues to keep projects on track.
• Coordinate with project controls and accounting for proper job costing.
• Assist in scheduling inspections, sub-contractors, rentals, and other operational support.
• Ensure new equipment is tagged and entered into the asset-tracking system.
• Assist in project close-out documentation.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Interpersonal skills

Multitasking

Attention to detail

Proactive problem-solving

Education

High School Diploma or equivalent

Associate degree or equivalent work experience preferred

Tools

Microsoft Office

Project tracking software

Job description

NextEdge in Hayward, CA is seeking an entry-level Project Coordinator to support planning and execution of projects alongside project managers and program teams. The role focuses on administrative tasks, scheduling, and clear communication to ensure smooth coordination and adherence to timelines.

This position offers exposure to project management processes and career growth. The candidate will work in a collaborative environment, coordinating with internal teams and external partners, and