Project Coordinator - Signs Refresh (Remote)

Insight Global; Dublin (CA); Remote; USD 65,000 - 90,000; Full time

Job summary

Insight Global in Dublin, CA is seeking a remote Project Coordinator to support a large-scale interior signage refresh program across retail locations in the Midwest and East Coast.

The role requires 3+ years of project coordination experience, strong communication, and the ability to manage multiple stores and time zones. On-site work in Dublin, CA, with collaboration across store teams and external vendors.

Qualifications

• 3+ years of Project Coordinator experience.
• Strong coordination of schedules, meetings, and vendors.
• Excellent communication and ability to lead calls with internal and external teams.
• Highly organized with proactive planning and tracking of deliverables.
• Willingness to learn established processes and support teammates.

Responsibilities

• Coordinate signage refresh activities across stores, ~3 stores per week with a ~6-night cadence.
• Schedule and lead pre-installation and status calls with store teams and vendors.
• Ensure attendees are included and communication is clear before installation.
• Lead post-installation calls using a checklist to validate completion and identify issues.
• Document updates and escalations and route to project leads.
• Prepare and distribute email recaps after calls.
• Maintain project metrics in Smartsheet for leadership visibility.
• Complete Smartsheet reporting before 11:00 a.m. Pacific for noon leadership reports.
• Distribute project recaps before 12:00 p.m. Pacific.
• Leverage Copilot to streamline meeting documentation and admin tasks.
• Coordinate calls across multiple stores/time zones, mainly Midwest and East Coast.
• Collaborate with project leadership in a structure of ~3 Coordinators per Lead.

Skills

Schedule coordination

Vendor management

Communication

Organization

Meetings facilitation

Education

PMP or project coordination certification

Tools

Smartsheet

Microsoft Copilot

Microsoft Teams

Job description

• Dublin, CA
• On-Site
• Posted Oct 20, 2026

Required Skills & Experience
- 3+ years of Project Coordinator experience, preferably within retail, construction, facilities, or a similar project-based environment.

• Strong experience coordinating schedules, meetings, vendors, and multiple concurrent projects/workstreams.
• Excellent communication skills, with the confidence to lead calls and proactively communicate with internal teams, store teams, and external vendors.
• Highly organized and proactive, with the ability to plan ahead, maintain schedules, track deliverables, and consistently follow through.
• Plug-and-play mentality: able to quickly learn established processes, work independently, and step in to support teammates when needed.
  Nice to Have Skills & Experience
  - Retail or construction background
• PMP or project coordination certification
  Job Description
  A retail employer headquartered in Dublin, CA is seeking a remote Project Coordinator to join their team. The Project Coordinator will support a large-scale interior signage refresh program across retail locations in the Midwest and East Coast. This individual will coordinate pre-installation and post-installation calls, manage communication between store teams and external vendors, track project status, document issues and escalations, and ensure leadership reporting is completed accurately and on time.

Key Responsibilities

• Coordinate signage refresh activities across approximately 3 retail stores per week, with each store following a roughly 6-night project cadence.
• Schedule and lead pre-installation and project status calls with store teams, external vendors, and other required stakeholders.
• Confirm appropriate attendees are included on calls and ensure strong communication occurs before installation work begins.
• Lead post-installation calls using a standardized checklist of approximately 15–35 survey questions to validate project completion and identify issues.
• Document project updates, outstanding issues, and escalations and ensure they are routed to the appropriate project leads.
• Prepare and distribute concise email recaps following project calls.
• Maintain accurate project metrics and reporting within Smartsheet for leadership visibility.
• Prioritize completion of Smartsheet reporting before 11:00 a.m. Pacific for leadership reporting at noon.
• Complete and distribute project recaps before 12:00 p.m. Pacific.
• Leverage Microsoft Copilot to streamline meeting documentation, recaps, and administrative tasks.
• Coordinate calls across multiple stores and time zones, primarily supporting locations in the Midwest and East Coast.
• Work closely with project leadership in a structure of approximately 3 Project Coordinators per Lead

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here .