Project Coordinator - Signage & Installation

Pinnacle 33 Signage Solutions, LLC

Conyers (GA)

On-site

USD 30,000 - 36,000

Full time

2 days ago

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Benefits offered by this job

Competitive compensation based on经验

Employer-sponsored health insurance

401(k) with company matching

Paid time off and paid holidays

Stable, growing company with an establ

Job summary

Pinnacle 33 Signage Solutions in Conyers, GA is seeking a hands-on Project Coordinator to serve as the central link between Sales, Project Management, Production, Installation, and Accounting. This full-time, in-person role keeps projects moving and supports daily operations.

Key duties include coordinating scheduling, invoicing in QuickBooks, managing accounts receivable, purchasing, and maintaining WIP and reporting.

Qualifications

Hands-on QuickBooks experience is required, including customer invoicing and accounts receivable.
2+ years of experience in project coordination, operations, or a similar role.
Strong organizational skills and ability to manage multiple priorities.
Proficiency in Microsoft Office, particularly Excel and Outlook.
Experience with project management or ERP software.
Excellent communication, problem-solving, and follow-through skills.

Responsibilities

Coordinate activities across Sales, Project Management, Production, and Installation to keep projects on schedule.
Assist with production and installation scheduling, tracking milestones, and following up on outstanding tasks.
Identify bottlenecks, communicate delays, and proactively help resolve issues.
Prepare and manage customer invoices in QuickBooks, including deposits, progress billing, and final billing.
Monitor accounts receivable and follow up on outstanding customer payments.
Assist with material purchasing, purchase orders, vendor coordination, and delivery tracking.
Support Sales with project documentation, customer follow-ups, and project handoffs.
Serve as the company's SME for the work order management system.
Monitor and enforce compliance with established workflows, required documentation, project milestones, and system updates.
Maintain the company's WIP report, ensuring accurate, timely information for leadership and weekly project reviews.
Support team members with system usage, training, and process improvements.
Identify gaps in project information and follow up with responsible team members to ensure accuracy and accountability.

Skills

QuickBooks

Organization

MS Excel

Outlook

ERP software

Communication

Tools

ERP software

Microsoft Office

Job description

Project Coordinator – Signage & Installation

Pinnacle 33 Signage Solutions | Conyers, GA

Job Type

Full-Time | In-Person

About Us

Pinnacle 33 Signage Solutions is a growing, established signage company specializing in custom architectural signage, fabrication, and installation. We serve healthcare organizations, municipalities, schools, churches, local businesses, and other organizations.

We're seeking a highly organized, proactive, and detail-oriented Project Coordinator to serve as a central point of coordination between Sales, Project Management, Production, Installation, and Accounting.

This position is essential to keeping projects moving, maintaining accurate information, ensuring accountability, and supporting efficient day-to-day operations.

Key Responsibilities

Project Coordination & Scheduling

Coordinate activities across Sales, Project Management, Production, and Installation to keep projects on schedule.
Assist with production and installation scheduling, tracking milestones, and following up on outstanding tasks.
Identify bottlenecks, communicate delays, and proactively help resolve issues.

Billing, Collections & Purchasing

Prepare and manage customer invoices in QuickBooks, including deposits, progress billing, and final billing.
Monitor accounts receivable and follow up on outstanding customer payments.
Assist with material purchasing, purchase orders, vendor coordination, and delivery tracking.
Support Sales with project documentation, customer follow-ups, and project handoffs.

Systems Management & Reporting

Serve as the company's subject matter expert (SME) for the work order management system.
Monitor and enforce compliance with established workflows, required documentation, project milestones, and system updates.
Maintain the company's Work-in-Progress (WIP) report, ensuring accurate, timely information for leadership and weekly project reviews.
Support team members with system usage, training, and process improvements.
Identify gaps in project information and follow up with responsible team members to ensure accuracy and accountability.

Communication & Operational Support

Facilitate communication and coordination between departments.
Track open action items and ensure timely follow-through.
Support leadership with reporting, process improvements, and operational priorities.

Required Qualifications

Hands-on QuickBooks experience is required, including customer invoicing and accounts receivable.
2+ years of experience in project coordination, operations, or a similar role.
Strong organizational skills and ability to manage multiple priorities.
Proficiency in Microsoft Office, particularly Excel and Outlook.
Experience with project management or ERP software.
Excellent communication, problem-solving, and follow-through skills.

Preferred Qualifications

Experience in signage, construction, manufacturing, or installation.
Experience with progress billing, purchasing, and scheduling.

The Ideal Candidate

We're looking for someone who takes ownership, holds people accountable, and keeps things moving forward. You should be comfortable following up with team members, enforcing established processes, identifying problems before they elevate, and ensuring important details don't fall through the cracks.

This is a hands-on coordination role for someone who enjoys bringing structure, organization, and efficiency to a busy, fast-paced environment.

What We Offer