Project Coordinator-Sensing & Communication Systems (REQ 329)

Applied Physical Sciences Corp (APS); Connecticut; On-site; USD 55,000 - 80,000; Full time

Job summary

Applied Physical Sciences Corp (APS) is looking for a Project Coordinator in Pawcatuck, CT. This early-career role focuses on assisting project leadership teams in managing project planning, tracking, reporting, and risk management. The successful candidate will play a crucial role in ensuring projects run smoothly and meet milestones.

The position offers growth potential and allows for contributions to advanced technology solutions in national security and commercial markets. Candidates need to possess a Bachelor’s degree and have 2+ years of related experience.

Qualifications

• Bachelor’s degree required.
• 2+ years of project administration experience or advanced degree in project management.
• Strong communication and listening skills required.
• Experience with project management software and scheduling.
• Proficiency in MS Project is a must.

Responsibilities

• Update master schedules and track deadlines.
• Ensure team meets project milestones.
• Manage project budgets and resources.
• Facilitate communication among team members.
• Monitor risks and report to leadership.

Skills

Strong communication skills

Organizational skills

Proficiency in MS Project

Tracking project deliverables

Ability to adapt in a fast-paced environment

Education

Bachelor’s degree

2+ years in project administration

Advanced degree (MBA or Master’s)

Tools

MS Excel

MS PowerPoint

Job description

PROJECT COORDINATOR – SENSING & COMMUNICATION SYSTEMS

Applied Physical Sciences is seeking a highly motivated Project Coordinator to join our growing team. We are looking for an early‑career professional who is organized, adaptable, curious, and eager to build a foundation in project management in a fast‑paced environment focused on the research & development of advanced technologies. A successful candidate will work closely with project leadership teams and act as an operational enabler to Principal Investigators, assisting them with a variety of efforts spanning project planning, tracking, reporting, finances, deliverables, and risk management, ultimately helping to ensure successful project execution and customer satisfaction.

Overview

This role offers visibility, growth potential, and the opportunity to add value to meaningful projects. It is a foundational role with the opportunity to evolve based on your strengths. Whether you come from a programmatic or technical background, we are interested in helping you grow into a versatile contributor with increasing levels of impact and responsibility.

APS is a growing research and development company specializing in advanced technology solutions for emerging challenges in both national security and commercial markets. We work on exciting, technically challenging research & development programs where multidisciplinary teams work closely together. At APS you will work in a small company environment where technical and administrative excellence are rewarded, and an entrepreneurial spirit is encouraged. This position will allow applicants to make meaningful contributions to the APS mission.

Job Functions and Responsibilities

• Project Lifecycle & Planning: updating master schedules and tracking against deadlines, assisting in project planning, updating project management tools and associated tracking elements.
• Delivery & Execution: tracking daily progress of project workstreams, helping to ensure team members meet milestones, preparing progress reports.
• Resource & Financial Management: tracking project spending against budget, comparing actuals to forecasts, coordinating resources with stakeholders to ensure task completion.
• Stakeholder & Team Communication: coordinating between project members and vendors or subcontractors, distributing progress updates to stakeholders, managing and distributing meeting minutes, tracking and communicating action items, facilitating communication among team members and stakeholders.
• Risk & Change Management: conducting basic risk monitoring to identify financial, schedule, or technical variance from plan and alert project leadership to potential impacts.

Required Skills and Attributes

• Bachelor’s degree.
• 2+ years of professional experience in project administration or a similar area, or an advanced degree (MBA or Master’s) in project management.
• Strong communication skills, proficient at active listening and conveying status updates to various stakeholders, able to interface effectively between technical staff and project leadership.
• Experience maintaining a project schedule, proficient with project management software, experience tracking technical deliverables and managing project artifacts.
• Experience leading project‑related meetings and tracking work from others.
• Experience identifying potential bottlenecks and other risks in project schedules.
• Strong organization skills, note taking, and following up on actions.
• Proficiency in MS Project, MS Excel, and MS PowerPoint.
• Ability to work proactively and adapt in a cross‑functional, fast‑paced environment.

Preferred Skills and Attributes

• Experience supporting project management in a technical or research & development environment.
• Prior experience supporting DoD or acquisition projects.
• Experience working in a dynamic, multidisciplinary engineering environment.
• Professional certification: APM, DAWIA, or similar.
• Experience in technical writing, system documentation & supporting new business proposals/bids.
• Familiarity with engineering development, lifecycles and documentation standards.
• Understanding of broader system integration, verification, and test planning processes.
• Ability to manage multiple tasks and dynamically balance shifting priorities.
• Detail oriented with the ability to prioritize and organize daily schedules.
• Experience in Dynamics 365 Project Service Automation or Project Operations.

Location

Pawcatuck, CT | Groton, CT | Concord, MA

Security Clearance

Candidates must possess or be able to obtain a DoD security clearance. Obtaining a security clearance is a condition of employment which typically requires US citizenship and a thorough background investigation.

Equal Employment Opportunity

EOE: Vet/Disability