Project Coordinator - OPM

HILGARTWILSON, LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental and Vision coverage

Disability insurance

Life insurance

401(k)/Roth match

Paid time off and leave

Job summary

Colliers Engineering & Design in New York, NY is seeking a Project Coordinator to join our Owner's Rep team in New York, NY. The role focuses on organizing communications, maintaining project files, and supporting project managers and engineers throughout project lifecycles.

You will track submittals, schedules, and standardized documentation, while generating reports and assisting with client communications. The position offers a strong growth trajectory and comprehensive benefits.

Qualifications

• Bachelor's Degree from an accredited institution or equivalent in education and experience.
• Proficient in Microsoft Office Suite.
• Ability to develop process workflows and system requirements for technology enhancements.
• Self-starter with excellent problem-solving and critical thinking skills.
• Excellent written and oral communication skills.
• Excellent interpersonal skills.
• Ability to read, write and understand English for purposes of comprehending written job‑related communications and verbal instructions and interactions.

Responsibilities

• Organize and maintain communication records and project files.
• Track submittals, schedules and correspondence between project manager and various outside parties to ensure timely responses.
• Provide technical and administrative support to internal and external customers as needed.
• Miscellaneous activities and responsibilities as assigned by project manager(s) and engineer(s).
• Participate in development and training for system enhancements whenever necessary.
• Respond to client and assist client and project manager with document management.
• Scan, copy, distribute and file project correspondence and meeting minutes.
• Establish and maintain electronic documents.
• Generate reports as needed.

Skills

Self-starter with problem-solving and

Education

Bachelor's Degree from an accredited institution or equivalent in education and experience

Tools

Microsoft Office Suite

Job description

Overview

Colliers Engineering & Design is seeking a Project Coordinator to join our Owner's Rep team in New York, NY!

Responsibilities

• Organize and maintain communication records and project files.
• Track submittals, schedules and correspondence between project manager and various outside parties to ensure timely responses.
• Provide technical and administrative support to internal and external customers as needed.
• Miscellaneous activities and responsibilities as assigned by project manager(s) and engineer(s).
• Participate in development and training for system enhancements whenever necessary.
• Respond to client and assist client and project manager with document management.
• Scan, copy, distribute and file project correspondence and meeting minutes.
• Establish and maintain electronic documents.
• Generate reports as needed.

Qualifications

• Bachelor's Degree from an accredited institution or equivalent in education and experience.
• Proficient in Microsoft Office Suite.
• Ability to develop process workflows and system requirements for technology enhancements.
• Self-starter with excellent problem-solving and critical thinking skills.
• Excellent written and oral communication skills.
• Excellent interpersonal skills.
• Ability to read, write and understand English for purposes of comprehending written job‑related communications and verbal instructions and interactions.

Compensation: $55,000 - $75,000 per year (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes:

• company paid medical, dental, and vision coverage
• paid pregnancy disability leave
• short- and long-term disability insurance
• life insurance
• a company-matched 401(k)/Roth
• paid time off that includes parental and military leave
• employee referral and professional license bonuses

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through

• reimbursement for education
• a free in-house resource for hundreds of educational and self-enrichment courses
• mentorship program
• wellness program
• Women’s Organization and ongoing philanthropic opportunities