Project Coordinator (Onsite, remote option. Up to 25% of travel)

Vitaver & Associates, Inc.; Juno Beach (FL); Hybrid; USD 30,000 - 47,000; Full time

Job summary

Vitaver & Associates, Inc. seeks a Project Coordinator for onsite work with a remote option in Palm Beach Gardens, FL. The role supports engineering and construction teams with progress tracking, document management, and cross-functional coordination.

This temporary assignment runs 12+ months with up to 25% travel; relocation may be required. Proficiency with Primavera Unifier and GEP is important for PO origination, invoicing, and change orders.

Qualifications

• Experience with Oracle Primavera Unifier or similar.
• Experience with GEP (PO Origination Requests).
• Experience with Document management and tracking.
• Experience with Invoice processing.
• Experience with Service confirmations and change orders.

Responsibilities

• Provide administrative support to Engineering and Construction site teams including progress tracking, document management, office supply orders, company vehicle orders, and shipping packages.
• Manage processes, records, documents, and reports within Oracle Primavera Unifier software.
• Train new users on software platforms and provide technical support/troubleshooting.
• Confirm receipt of material deliveries for invoice processing and submit service confirmations and change orders for vendor material or services.
• Set up administrative 3rd party accounts, process PO Origination Requests in GEP, and audit project documents.
• Create weekly reports, upload indicators, commissioning trackers, and component trackers.
• Travel to sites for kickoffs or other site visits as needed.

Tools

Oracle Primavera Unifier

GEP

Microsoft Project

Smartsheet

Job description

Project Coordinator (Onsite, remote option. Up to 25% of travel)

14990 - Project Coordinator (Onsite, remote option. Up to 25% of travel) - Palm Beach Gardens, FL

Start Date: ASAP
Type: Temporary Project
Estimated Duration: 12+ months with possible extensions
Work Setting: Onsite (21642) and remote (21672) option. Up to 25% of travel.
Only candidates able to relocate as required should apply to avoid removal from future consideration (21642).
Our client is filling this contract position exclusively through approved staffing partners, so this opportunity is not available by applying directly with the client.

Project Coordinator (Remote) - Juno Beach, FL

21672

Required

• Experience with Oracle Primavera Unifier or similar.
• Experience with GEP (PO Origination Requests).
• Experience with Document management and tracking.
• Experience with Invoice processing.
• Experience with Service confirmations and change orders.

Responsibilities

• Provide administrative support to Engineering and Construction site teams including progress tracking, document management, office supply orders, company vehicle orders, and shipping packages.
• Manage processes, records, documents, and reports within Oracle Primavera Unifier software.
• Train new users on software platforms as it pertains to their department and provide technical support/troubleshooting.
• Confirm receipt of material deliveries for invoice processing and submit service confirmations and change orders for vendor material or services.
• Set up administrative 3rd party accounts, process PO Origination Requests in GEP, and audit project documents.
• Create weekly reports, upload indicators, commissioning trackers, and component trackers.
• Travel to sites for kickoffs or other site visits as needed.

Project Coordinator (Onsite) - Palm Beach Gardens, FL

21642

Required

• Availability to work 100% of the time at the Client's site in Palm Beach Gardens, FL.
• Experience in Project management or project coordination (1-5 years).
• Experience Overseeing contractor execution.
• Experience with Microsoft Project.
• Experience with Smartsheet.
• Experience with Project scheduling and milestone tracking.
• Experience with Project documentation management.
• Experience with Risk identification.

Preferred

• Experience with Utility projects.
• Experience with Construction projects.
• Experience with Renewable energy projects.
• Experience with North American Electric Reliability Corporation (NERC) compliance projects.

Responsibilities

• Support the planning and execution of multiple concurrent projects by coordinating cross-functional teams, contractors, vendors, and stakeholders to ensure successful delivery of project objectives.
• Maintain project schedules and track milestones.
• Manage project documentation and facilitate status communications.
• Identify risks and support field execution activities.
• Utilize project management tools such as Microsoft Project and Smartsheet.
• Maintain project schedules and track milestones, coordinating with contractors and vendors to keep delivery on plan and reporting status to stakeholders.
• Manage project documentation and identify risks, facilitating status communications and reviewing contractor submittals, schedules, and change orders without performing physical work.

Why apply?

• Gain experience with one of the world's largest solar and wind energy providers, which last year briefly became the most valued U.S. energy company.
• Work with a great team of professionals and learn newest technologies and approaches.
• Enjoy our Client's wonderful campus with top-notch facilities for work and recreation.
• Benefit from multiple projects extensions.
• Receive support and advice from Vitaver consultants who are already working at our Client's site.
• Get extra cash by participating in Vitaver Successful Completion Bonus Program.
• Always get paid in full and on time.