Project Coordinator - Office of Workforce Development and Upward Mobility

The Research Foundation for SUNY; City of Albany (NY); Hybrid; USD 57,000 - 63,000; Full time

Job summary

The Research Foundation for SUNY is seeking a Project Coordinator to support Apprenticeship Programs across SUNY and partners in New York State. The role reports to the Assistant Vice Chancellor for Workforce Development.

The position emphasizes financial, project, and grant management, coordinating with SUNY System Administration and college partners, and ensuring timely completion of tasks with a focus on process improvement. Hybrid work arrangement in Albany.

Qualifications

• Bachelor's degree and at least 2 years of progressive experience in workforce development, program management, or a related field.
• Ability to work with multiple groups and stakeholders including faculty, staff, and administrators.
• Ability to maintain confidentiality and implement processes and programs effectively and timely.
• Ability to work independently and as part of a team; flexible and proactive.
• Excellent interpersonal, communication, writing, and presentation skills.

Responsibilities

• Review and process invoices, check requests, purchase orders and other financial documents.
• Coordinate data collection, reporting, track participation, and monitor expenditures.
• Assist in compiling grant reporting for state-wide Apprenticeship activities.
• Prepare and review reports and materials from multiple sources.

Skills

Project coordination

Data collection

Communication

Writing

Team collaboration

Education

Bachelor's degree (or equivalent) in related field

Tools

Oracle Financial Management

Job description

Office/Location: SUNY System Administration, Office of Workforce Development and Upward Mobility

Job Summary:

The Research Foundation for SUNY is seeking an organized, and self-directed professional with strong skills in financial, project, and grant management for the position of Project Coordinator to support the Apprenticeship Programs at SUNY, the Office of Workforce Development and Upward Mobility, and partners located across New York State.

The Office of Workforce Development and Upward Mobility advances SUNY's efforts to align education and training with workforce needs by expanding apprenticeship opportunities, strengthening employer partnerships, supporting economic mobility, and connecting individuals to pathways that lead to high-demand careers.

The position will report to the Assistant Vice Chancellor for Workforce Development.

Job Duties:

• Review and process invoices, check requests, purchase orders and additional financial documentation
• Coordinate data collection and reporting; track participant and employer engagement; and monitor program expenditures, including reconciliation across program and financial systems.
• Assist in compiling grant reporting on state-wide Registered Apprenticeship activities for funders
• Compile data and ensure accuracy in reporting materials from various sources
• Provide support to the SUNY System Administration team, SUNY college partners, employers and other partners, including correspondence, scheduling, and coordination of meetings and events both in-person and via phone/virtual conference
• Partner on the development of processes and procedures to expand activities offered under Apprenticeship Programs at SUNY
• Track milestones and deadlines for office initiatives
• Assist in project coordination, communication, data collection/reporting, preparation and review of written and electronic materials and reports
• Ensure on time completion of project task assignments while continuously identifying opportunities for process improvement
• Assist with managing travel activities and processing reimbursements for the team
• Travel in support of project activities and events (approximately 10% across NYS)
• Other duties as assigned

Required Education/Qualifications:

• Bachelor's degree & at least 2 years of progressive experience in workforce development, program management, or a related field, preferably within an office setting or supporting a Registered Apprenticeship Program.
• An equivalent combination of education and experience will be considered in lieu of a bachelor's degree
• Ability to work with and coordinate activities of multiple groups and stakeholders including faculty, staff and administrators; regional workforce development organizations.
• Ability to maintain confidentiality, and implement processes and programs in an effective and timely manner
• Ability to work independently and as part of a team
• Ability to be flexible, positive, take initiative, prioritize tasks and demonstrate good judgment
• Excellent interpersonal, communication, writing, and presentation skills

Preferred Education/Qualifications:

• Familiarity with project reporting and tracking
• Experience with Oracle Financial Management
• Experience with grant programs, planning and evaluation

This position will be 50% hybrid, based out of SUNY System Administration in Albany, NY

Salary: $57,000-$63,000 depending on a variety of factors that may include but are not limited to experience, education, training, certifications, and internal equity.