Accounts Receivable Analyst (R26-45)

Research Foundation for SUNY; City of Albany (NY); Hybrid; USD 50,000 - 55,000; Full time

Job summary

The Research Foundation for the State University of New York at Albany is seeking an Accounts Receivable Analyst to help manage post-award financial activities for grants and contracts. You will prepare billings, monitor payments, and support reconciliations while building strong relationships with university departments and funding agencies.

Ideal candidates have solid billing experience, strong Excel skills, and a customer-service mindset.

Qualifications

• High school diploma or a bachelor's degree with 4+ years AR/billing experience.
• Strong organizational skills and ability to meet deadlines.
• Proficiency in Microsoft Excel and Office applications.
• Excellent communication skills and a customer-service mindset.
• Ability to learn and adapt to financial systems.
• Commitment to diversity, equity, and inclusion.

Responsibilities

• Prepare and submit accurate billings and financial status reports in sponsor-specific formats.
• Review grant/contract documentation to ensure proper categorization of expenditures and cost-sharing.
• Monitor incoming payments, process electronic deposits, and apply receipts in Oracle.
• Perform collection activities, including contacting sponsoring agencies to resolve payment issues.
• Manage award closeouts, cash transfers and sponsor refunds.
• Stay current with sponsor, federal, and state regulations.
• Build positive relationships with university departments and funding agencies to resolve billing and reporting issues.
• Run monitoring reports and assist with reconciliations and audit documentation as needed.

Skills

Billing expertise

Excel proficiency

Communication skills

Customer service mindset

Organizational skills

Adaptability

Diversity & inclusion

Education

High school diploma

Bachelor's degree in Business Administration, Finance, Accounting, or related field

Tools

Oracle

Job description

About RF for SUNY at the University at Albany:

Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.

The University at Albany is at the forefront of innovation and exploration in a wide range of research areas, from the health sciences and engineering to the humanities and fine arts. UAlbany has been recognized as a Carnegie R1 research institution - one of the elite "very high research activity" doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.

This position is a hybrid position upon completion of a 6 month probationary period and manager approval.

Job Description:

Description of Duties:

Join a team that ensures the financial health of research projects across the University at Albany. As a
Accounts Receivable Analyst, you'll play a critical role in managing post-award financial activities for
grants and contracts. This position is ideal for professionals with strong billing, collections, and account
reconciliation experience who enjoy working with numbers and building relationships.
Why You'll Love This Role

• Stable, mission-driven environment supporting research and education.
• Clear processes and structured workflows?ideal for detail-oriented professionals.
• Opportunities for training and growth in sponsored programs administration.

Essential Functions

• Prepare andsubmitaccuratebillings and financial status reports in sponsor-specific formats.
• Review grant/contract documentation to ensure proper categorization of expenditures and cost-sharing.
• Monitor incoming payments, process electronic deposits, and apply receipts in Oracle.
• Perform collection activities, including contacting sponsoring agencies to resolve payment issues.
• Manage award closeouts, cashtransfersand sponsor refunds.
• Stay current with sponsor, federal, andstateregulations.
• Build positive relationships with university departments and funding agencies to resolve billing and reporting issues.
• Run monitoring reports and assist with reconciliationsand audit documentation as needed.

Requirements:

• High school diploma and4+ years of experience in accounts receivable, billing, or financial operations; ORBachelor's degree in Business Administration, Finance, Accounting, or related field.
• Strong organizational skills with the ability to prioritize and meet deadlines
• Proficiencyin Microsoft Excel (basic formulas, spreadsheets) and other Office applications.
• Excellent communication skills and acustomer-servicemindset.
• Ability to learn and adapt to financial systems.
• Commitment to diversity, equity, and inclusion.

Preferred Requirements:

• Experience with Oracle.
• Experience in higher education or nonprofit financial administration.
• Familiarity with grant and contract management processes.

Additional Information:

Salary Range: $50,000 - $55,000(DOE)

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"):http://police.albany.edu/ASR.shtml

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNYwill not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

This position is not eligible for visa sponsorship.