Project Coordinator/Office Manager – West Palm Beach

CORE Construction Services of Florida, LLC; West Palm Beach (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401K with company match

Medical/dental/vision insurance

Paid time off

Life and disability insurance

Financial planning services

Paid maternity leave

Paid paternity leave

Tuition reimbursement

HSA and FSA

Job summary

CORE Construction Services of Florida, LLC in West Palm Beach, FL seeks a construction project coordinator/office manager to coordinate project tasks for new and active CORE projects and support daily office operations.

The role acts as a liaison between field and project management, ensuring files are current and organized. The position is in-person, exempt, with competitive benefits and opportunities to grow within the company.

Qualifications

• Professional degree in business or related field is preferred but not required.
• 3+ years’ experience in construction project coordination preferred.
• Reliable and timely with strong organizational skills. Works independently and as part of a departmental team in executing a variety of projects.
• Attention to detail and a proactive problem solver.
• Experience with Procore, Bluebeam and/or Concur is a plus!
• This is an in-person position at our office in West Palm Beach (NOT remote nor hybrid).

Responsibilities

• Assist with submittals and RFIs.
• Assist with subcontractor change orders.
• Maintain records of fully executed subcontracts.
• Submit closeout documents to subcontractors, including warranty information.
• Assist the Senior Vice President with meeting scheduling.
• Prepare and submit the Senior Vice President’s expense reports through Concur.
• Support corporate meetings, events, and activities.
• Organize inventory, and secure office and marketing supplies.
• Provide support to office employees as needed.
• Perform other duties as assigned.

Skills

Construction coordination

Scheduling

Team collaboration

Education

Business-related degree

Tools

Procore

Bluebeam

Concur

Job description

CORE is seeking a Construction Project Coordinator/Office Manager for its West Palm Beach, Florida office. This individual will be responsible for coordinating project-related tasks for new and active CORE projects, as well as supporting the day-to-day operations of the West Palm Beach office. As Project Coordinator, this role will serve as a liaison between field and project management teams and will ensure that project files and information remain current, accurate, and organized. Office Management responsibilities include coordinating meetings, assisting Marketing with company events, ordering and maintaining office supplies, preparing leadership expense reports, and maintaining executive calendar. The ideal candidate will demonstrate the highest level of professionalism while remaining personable and service oriented. This position reports to the Senior Vice President of the West Palm Beach office and Employee Services. Pay will be commensurate with skills and experience. This is an exempt position under the Fair Labor Standards Act and the employee is not eligible for overtime compensation.

Responsibilities

• Assist with submittals and RFIs.
• Assist with subcontractor change orders.
• Maintain records of fully executed subcontracts.
• Submit closeout documents to subcontractors, including warranty information.
• Assist the Senior Vice President with meeting scheduling.
• Prepare and submit the Senior Vice President’s expense reports through Concur.
• Support corporate meetings, events, and activities.
• Organize inventory, and secure office and marketing supplies.
• Provide support to office employees as needed.
• Perform other duties as assigned.

Candidate Qualifications

• Professional degree in business or related field is preferred but not required.
• 3+ years’ experience in construction project coordination preferred.
• Reliable and timely with strong organizational skills. Works independently and as part of a departmental team in executing a variety of projects.
• Attention to detail and a proactive problem solver.
• Experience with Procore, Bluebeam and/or Concur is a plus!
• This is an in-person position at our office in West Palm Beach (NOT remote nor hybrid).

Compensation and Benefits

• Negotiable Salary
• 401K (with company match)
• full medical/dental/vision insurance
• paid time off
• life and disability insurance
• financial planning services
• paid maternity leave
• paid paternity leave
• tuition reimbursement
• HSA and FSA medical plans as available to company employees

EEO Statement

CORE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CORE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About CORE

At CORE, our mission is to earn the trust of our employees, building partners, and clients. Achieving this mission begins by building teams with members who have unwavering, comprehensive trust in one another. Each team member understands the CORE Values we stand for: Integrity, Fairness, Continuous Improvement and Results. We are looking for people who share our culture and who want a career, not just a job. As a member of the CORE team, you will contribute to a wide range of construction projects, be involved in complex projects that will help you grow as a professional and be part of a team that works together every day to build communities across the country. CORE is a drug‑free workplace and an equal employment opportunity company. For more information on CORE, our culture, history and portfolio of work and services, please visit www.coreconstruction.com.

CORE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Our Mission is to earn the trust of our employees, building partners, and clients. Achieving this mission begins by building teams with members who have unwavering, comprehensive trust in one another. Integrity, Fairness, Continuous Improvement, and Results are not just our CORE Values; they are the foundational elements of trust itself.