Project Coordinator - IMSL Medical Specialties

Uasys; Little Rock (AR); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Holiday and vacation leave

Education discounts

Retirement plan (up to 10% matched)

Life insurance

Career training

Job summary

University of Arkansas for Medical Sciences (UAMS) is seeking a Project Coordinator to provide administrative and operational support to IMSL MS Clinics and Cardiovascular Service Line. The role covers scheduling, procurement, invoicing, payroll support, and staff credentials across internal teams, vendors, and leadership.

The position requires a Bachelor's degree in health or business or equivalent experience and offers a competitive benefits package with opportunities for professional

Qualifications

• Bachelor's degree in health, business, or a related field, or HS plus four (4) years of project coordination or administrative support experience

Responsibilities

• Create timelines, goals, and organize project documents.
• Coordinate project and clinic activities, including scheduling meetings.
• Monitor deadlines and report on project and clinic status.
• Liaise between team members, stakeholders, vendors, and leadership.
• Maintain records and service line documentation.
• Support nursing administration and clinic operations.
• Manage supplies, inventory, and purchasing processes.
• Process accounts payable and track invoices.
• Support payroll timekeeping and related activities.

Skills

Project coordination

Scheduling

Vendor liaison

Documentation

Accounts payable

Payroll support

Education

Bachelor's degree or HS + 4 years experience

Job description

Closing Date:

10/24/2026

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail].

Department:

ICE | IMSL MS Clinics - Medical Specialties

Summary of Job Duties:

Project Coordinator is responsible for providing administrative, operational, and coordination support to the Internal Medicine Service Line (IMSL) and will help cover the Cardiovascular Service Line (CVSL). Supports daily clinic and service line operations by coordinating schedules, supplies, procurement, invoices, payroll support, staff credentials, maintenance requests, and communication across internal teams, vendors, and leadership. Assists with project planning, documentation, tracking, and workflow support to help ensure efficient, timely, and compliant operations. Healthcare administrative roles commonly include scheduling, inventory, billing, records management, and staff coordination.

Qualifications:

• Bachelor's degree in health, business, or a related field, or HS plus four (4) years of project coordination or administrative support experience

Responsibilities:

• Help create timelines, set goals, and organize project documentation.
• Coordinate project and clinic activities, including scheduling meetings, assigning tasks, and supporting daily workflow.
• Monitor deadlines, deliverables, and report on project and clinic status.
• Serve as a liaison between team members, stakeholders, vendors, and clinic leadership.
• Maintain organized records, meeting notes, project files, and service line documentation.
• Support nursing administration and clinic operations.
• Order supplies, manage inventory, and support Frameworks purchasing processes.
• Process accounts payable items, including invoice tracking and follow-up.
• Support daily charge reconciliation for clinics.
• Maintain procurement contracts, equipment maintenance records, and service contracts.
• Manage procurement for projects and coordinate deliveries and pick-ups from off-site locations.
• Maintain phone lists, phone trees, voicemail boxes, clinic maintenance requests, and signage needs.
• Maintain staff licenses, certifications, and credential records.
• Maintain staff schedules, manage daily call-ins, and coordinate coverage.
• Support payroll activities, including timekeeping review and follow-up.
• Perform other duties as required.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Pre-employment Screening Requirements:

Annual TB Screening, Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Crouching, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking

Frequent Physical Activity:

Crouching, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking

Occasional Physical Activity:

Crouching, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking

Benefits Eligible:

Yes