Project Coordinator II - Housing

Pasco County, Inc; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Pasco County, Inc. is seeking a Project Coordinator II - Housing to manage intake for Down Payment Assistance and other housing programs, ensuring eligibility and onboarding in line with HUD and state requirements.

You will coordinate with county offices, lenders, and external partners to assemble required financial documents, verify income, and support closings while safeguarding confidential information. This role demands strong communication and detailed analysis.

Qualifications

• Associate degree from an accredited college or university and two (2) years of project coordination and office administrative duties experience.
• Or graduation from high school or possession of an acceptable equivalency diploma and four (4) years' project coordination and office administrative duties experience.
• Proficiency in software and web-based applications to include: Microsoft Windows, Outlook, Word, Excel, PowerPoint, and department loan servicing software.

Responsibilities

• Serves as the intake processor and point of contact for all countywide Down Payment Assistance (DPA) program applicants.
• Applies HUD, State, and local DPA income-eligibility criteria by collecting and verifying records.
• Prepares and reviews financial documents for DPA including closing disclosures and mortgage documents.
• Verifies HUD 1 forms and documents provided by outside mortgage originators.
• Handles confidential information and maintains required file procedures.
• Maintains relationships with County Attorneys' Office, Clerk's Office, Tax Collector's Office, and lenders.
• Verifies documentation and requests program-related payments through County Fiscal and Finance.
• Assists in completion of Local Housing Assistance Plan, Consolidated Plans, and Action plans.

Skills

Project coordination

Office administration

Attention to detail

Verbal communication

Written communication

Team collaboration

Analytical reasoning

Education

Associate degree

High school diploma or equivalent

Tools

Microsoft Windows

Outlook

Word

Excel

PowerPoint

Loan servicing software

Job description

JOIN OUR TEAM AS A PROJECT COORDINATOR II - HOUSING

The Project Coordinator II plays a vital role in coordinating, managing, and carrying out the processes required to deliver multiple Department programs to eligible applicants — with particular emphasis on Down Payment Assistance (DPA) and other housing-related initiatives. This position ensures that all program activities align with federal and state grant requirements, including but not limited to:

• United States Housing and Urban Development (HUD) Community Development Block Grant (CDBG).
• Home Investment Partnership Program (HOME).
• Neighborhood Stabilization Program (NSP).
• State of Florida State Housing Initiative Partnership (SHIP).

• Serves as the intake processor and point of contact for all countywide Down Payment Assistance (DPA) program applicants, ensuring guidance and support throughout eligibility and onboarding.
• Applies HUD, State, and local DPA income-eligibility criteria by collecting, analyzing, and verifying applicant income and debt records; computing debt-to-income ratios; and confirming credit eligibility through third-party sources.
• Prepares and reviews detailed financial documentation required for DPA assistance, including closing disclosures, loan statements, mortgage agreements, modification documents, , and all materials associated with real estate transfers involving program participants.
• Reviews and con?rms accuracy of HUD 1 forms and other documents provided by outside mortgage originators.
• Properly handles and maintains sensitive/con?dential information and applies statutory procedures for ?le creation, retention, protection, retrieval, transfer and disposal.
• Maintains working relationship among professional stakeholders and county agencies such as the County Attorneys' O?ce, Clerk's O?ce, and Tax Collector's O?ce; Fiscal, Finance; and external law ?rms, brokers, and lenders to accomplish projects within tight time constraints.
• Veri?es documentation and request program-related payments through county Fiscal and Finance departments.
• Assists in completion of Department Local Housing Assistance Plan, Consolidated Plans, Action plans and other planning documents.
• Performs other related duties as required.

• Must be team oriented and able to work with multiple internal and external departments to accomplish projects.
• Possesses high-degree of analysis and logical reasoning skills to address multi-faceted issues.
• Ability to properly handle sensitive or confidential information, complex situations, and coordinate multiple functions while attending to additional duties and responsibilities as required.
• Must possess strong verbal and written communication skills.
• Ability to interpret applicable rules, statutes, and codes.

PHYSICAL SKILLS/WORKING CONDITIONS:

Ability to stand or walk for prolonged periods of time. Ability to bend, stoop, or squat frequently. Physical ability to work out-of-doors for long periods of time. Ability to communicate effectively using verbal, written, and visual communication. Ability to work extended hours during emergency response and recovery conditions.

EDUCATION, TRAINING AND EXPERIENCE:

Associate degree from an accredited college or university and two (2) years of project coordination and office administrative duties experience OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years' project coordination and office administrative duties experience. Minimum of one (1) year secretarial/clerical and typing experience preferred. Proficiency in software and web-based applications to include: Microsoft Windows, Outlook, Word, Excel, PowerPoint, and department loan servicing software.

In House Candidates:

This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS:

Must possess a valid Florida driver's license.

ADA STATEMENT:

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE:

Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE:

Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021