Project Coordinator II - Housing

Pasco County, FL; Town of Florida (NY); On-site; USD 52,000 - 75,000; Full time

Job summary

Pasco County seeks a Project Coordinator II - Housing to manage and coordinate housing programs, focusing on Down Payment Assistance (DPA) and related initiatives. You’ll ensure compliance with HUD, HOME, NSP, and SHIP requirements, guiding applicants through eligibility and onboarding.

Responsibilities include processing income verifications, preparing financial documents, reviewing HUD-1 forms, and coordinating with county offices and lenders to meet tight deadlines.

Qualifications

• Associate degree required; alternative is high school diploma with 4 years’ relevant experience.
• Minimum 2 years of project coordination or office administrative duties.
• Proficiency in Windows, Outlook, Word, Excel, PowerPoint and loan servicing software.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Intake processor and point of contact for countywide Down Payment Assistance (DPA) applicants.
• Apply HUD, state, and local DPA income-eligibility criteria and verify income and debt records.
• Prepare and review financial documents for DPA, including disclosures and loan statements.
• Review and confirm HUD-1 forms and documents from mortgage originators.
• Maintain confidentiality and proper file creation, retention, and disposal procedures.
• Maintain relationships with County Attorneys’ Office, Clerk’s Office, Tax Collector’s Office, and lenders.
• Verify documentation and request program-related payments through Fiscal and Finance.
• Assist in completion of Local Housing Assistance Plan, Consolidated Plans, and Action Plans.
• Perform other related duties as required.

Skills

Team oriented

Analytical skills

Strong verbal & written communication

Handle confidential information

Coordinate across departments

Education

Associate degree

High school diploma + 4 years experience

Tools

Microsoft Windows

Outlook

Word

Excel

PowerPoint

Loan servicing software

Job description

JOIN OUR TEAM AS A PROJECT COORDINATOR II - HOUSING

The Project Coordinator II plays a vital role in coordinating, managing, and carrying out the processes required to deliver multiple Department programs to eligible applicants — with particular emphasis on Down Payment Assistance (DPA) and other housing-related initiatives. This position ensures that all program activities align with federal and state grant requirements, including but not limited to:

• United States Housing and Urban Development (HUD) Community Development Block Grant (CDBG).
• Home Investment Partnership Program (HOME).
• Neighborhood Stabilization Program (NSP).
• State of Florida State Housing Initiative Partnership (SHIP).

• Serves as the intake processor and point of contact for all countywide Down Payment Assistance (DPA) program applicants, ensuring guidance and support throughout eligibility and onboarding.
• Applies HUD, State, and local DPA income-eligibility criteria by collecting, analyzing, and verifying applicant income and debt records; computing debt-to-income ratios; and confirming credit eligibility through third-party sources.
• Prepares and reviews detailed financial documentation required for DPA assistance, including closing disclosures, loan statements, mortgage agreements, modification documents, , and all materials associated with real estate transfers involving program participants.
• Reviews and con?rms accuracy of HUD 1 forms and other documents provided by outside mortgage originators.
• Properly handles and maintains sensitive/con?dential information and applies statutory procedures for ?le creation, retention, protection, retrieval, transfer and disposal.
• Maintains working relationship among professional stakeholders and county agencies such as the County Attorneys' O?ce, Clerk's O?ce, and Tax Collector's O?ce; Fiscal, Finance; and external law ?rms, brokers, and lenders to accomplish projects within tight time constraints.
• Veri?es documentation and request program-related payments through county Fiscal and Finance departments.
• Assists in completion of Department Local Housing Assistance Plan, Consolidated Plans, Action plans and other planning documents.
• Performs other related duties as required.

• Must be team oriented and able to work with multiple internal and external departments to accomplish projects.
• Possesses high-degree of analysis and logical reasoning skills to address multi-faceted issues.
• Ability to properly handle sensitive or confidential information, complex situations, and coordinate multiple functions while attending to additional duties and responsibilities as required.
• Must possess strong verbal and written communication skills.
• Ability to interpret applicable rules, statutes, and codes.

PHYSICAL SKILLS/WORKING CONDITIONS:

Ability to stand or walk for prolonged periods of time. Ability to bend, stoop, or squat frequently. Physical ability to work out-of-doors for long periods of time. Ability to communicate effectively using verbal, written, and visual communication. Ability to work extended hours during emergency response and recovery conditions.

EDUCATION, TRAINING AND EXPERIENCE:

Associate degree from an accredited college or university and two (2) years of project coordination and office administrative duties experience OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years' project coordination and office administrative duties experience. Minimum of one (1) year secretarial/clerical and typing experience preferred. Proficiency in software and web-based applications to include: Microsoft Windows, Outlook, Word, Excel, PowerPoint, and department loan servicing software.

In House Candidates:

This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS:

Must possess a valid Florida driver's license.

ADA STATEMENT:

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE:

Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE:

Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021