Project Coordinator II

TALENT Software Services; Wayzata (MN); On-site; USD 65,000 - 90,000; Full time

Job summary

TALENT Software Services seeks a highly organized Project Coordinator to support the assessment of acquired business sites and remediation of gaps, ensuring infrastructure and security standards are met.

The role coordinates across security, technology, infrastructure, and business teams to keep assessments progressing, findings documented, and remediation tracked while maintaining alignment among stakeholders. Strong organizational and communication skills are essential.

Qualifications

• Experience coordinating cross-functional projects or initiatives.
• Strong organizational skills with attention to detail and follow-through.
• Proven ability to manage multiple activities, stakeholders, priorities, and deadlines.
• Experience maintaining project plans, RAID logs, schedules, or similar.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into actions.
• Ability to work with both technical and non-technical stakeholders.

Responsibilities

• Coordinate assessment and remediation activities across acquired sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.
• Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish owners and target dates for actions and follow up to drive accountability.
• Coordinate discovery activities to understand current-state security compliance at locations.

Skills

Cross-functional coordination

Organizational skills

Communication skills

Meeting facilitation

Risk tracking

Tools

MS Project

Jira

Confluence

Job description

Position Overview

We are seeking a highly organized and proactive Project Coordinator to support the assessment of acquired business sites and remediation of gaps, ensuring infrastructure, technology, and related processes align with Client's security standards.

This role will coordinate activities across security, technology, infrastructure, and business teams to ensure assessments progress, findings are documented, remediation activities are tracked, and stakeholders remain aligned. The Project Coordinator will maintain momentum across multiple workstreams by tracking actions, identifying gaps and dependencies, driving follow-up, and ensuring accountability.

Key Responsibilities

• Coordinate assessment and remediation activities across acquired business sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.
• Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish clear owners and target dates for actions and consistently follow up to drive accountability.
• Coordinate discovery activities to understand current-state security compliance at acquired locations.
• Identify missing information, unresolved questions, gaps, and dependencies that could prevent assessments or remediation activities from progressing.
• Schedule and facilitate working sessions, stakeholder discussions, and project status meetings.
• Document decisions, action items, owners, and next steps, ensuring timely follow-through.
• Work with technical teams and SMEs to translate remediation requirements into trackable activities.
• Maintain visibility into progress across multiple sites and proactively escalates risks, blockers, overdue actions, or decisions requiring leadership attention.
• Prepare concise project status updates highlighting progress, upcoming activities, risks, and areas requiring attention.
• Help establish consistent processes and documentation for assessment and remediation efforts across acquired businesses.

Required Qualifications

• 2+ years coordinating cross-functional projects or initiatives.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proven ability to manage multiple activities, stakeholders, priorities, and deadlines simultaneously.
• Experience maintaining project plans, RAID logs, schedules, or other project documentation.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into clear actions and decisions.
• Ability to work effectively with both technical and non-technical stakeholders.
• Proficiency with project management and collaboration tools.

Preferred Qualifications

• Experience supporting cybersecurity, information security, infrastructure, risk, compliance, or remediation programs.
• Experience supporting mergers, acquisitions, integrations, or acquired business environments.
• Familiarity with security assessments, compliance requirements, risk remediation, or technology discovery activities.

Key Attributes for Success

• Creates structure from ambiguity and determines next steps.
• Drives accountability while building positive relationships.
• Notices gaps and asks the right questions to keep discovery moving.
• Connects the dots across teams, activities, dependencies, and decisions.
• Communicates clearly and concisely, especially when escalating risks or blockers.
• Stays ahead of the work rather than waiting for stakeholders to identify next steps.