Project Coordinator II

Georgia State University; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Georgia State University seeks a Project Coordinator II to manage a portfolio of complex initiatives for the AVP-SRI and Office of Research & Economic Development. You will lead events, coordinate cross-functional teams, and provide executive support with planning, reporting, and process improvements.

The role requires a Bachelor’s degree and 4+ years of related experience, strong communication, and the ability to work with senior leaders, faculty, staff, partners, and vendors.

Qualifications

• Knowledge of executive support, project coordination, event planning, and university business operations.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication, including briefing materials and presentations.
• Ability to lead events with senior leaders, faculty, vendors, sponsors and partners.
• Familiarity with procurement, travel, reimbursements, and sponsor registration systems.

Responsibilities

• Advanced Project Management and Business Operations – plan, coordinate, and monitor a portfolio of complex, cross-functional initiatives from initiation to completion.
• Events, Convenings, and Stakeholder Engagement – lead high-profile events, workshops, and conferences with budgets and timelines.
• Team Leadership and Operational Continuity – supervise staff and ensure coverage and procurement processes.
• Executive and Strategic Support – provide scheduling, materials, agendas, and confidential communications for the AVP and team.

Skills

Executive support

Project coordination

Event planning

Budget management

Stakeholder engagement

MS Office

Team leadership

Education

Bachelor's degree

Job description

Project Coordinator II

AVP-Strategic Research Initiatives - Office of Research

& Economic Development

Georgia State University

The Associate Vice President for Strategic Research Initiatives(AVP-SRI) in the Office of Research at Georgia State University isseeking (1) dedicated and experiences project coordinator II. TheAVP-SRI oversees the Office of Sponsored Programs as well as thefollowing units: University Research Centers support team, ResearchTechnology unit, Research Development, and Research OperationsImprovement and Training.

The Project Coordinator II position will provide advanced projectmanagement, business operations, event leadership, and executivesupport for the AVP-SRI, team leadership and staff. The positionindependently coordinates a portfolio of complex, high-visibilityinitiatives that involve multiple university units, senior leaders,faculty, staff, external partners, and vendors.

WHAT MAKES URSA A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuitionassistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively withdiverse partners
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

• Advanced Project Management and Business Operations –Independently plan, coordinate, and monitor a portfolio of complex,cross-functional projects and operational initiatives frominitiation through completion. Establish project scope, goals,workplans, timelines, budgets, responsibilities, milestones, andperformance measures; maintain tracking tools, documentation, andstatus reports; and coordinate deliverables across universityunits, senior leaders, faculty, staff, external partners, andvendors. Identify risks, dependencies, and resource needs; resolveoperational issues; and ensure projects remain on schedule, withinbudget, and aligned with strategic priorities. Review businessprocesses and data, recommend and implement improvements, anddevelop standardized procedures that strengthen efficiency,accountability, and service delivery.
• Events, Convenings, and Stakeholder Engagement – Lead theplanning and execution of high-profile events, workshops, retreats,conferences, recognition programs, sponsor visits, advisorymeetings, and other strategic convenings. Develop event plans,budgets, timelines, registration processes, communications, speakermaterials, run-of-show documents, contingency plans, and post-eventevaluations. Select and coordinate venues and vendors; negotiateservice requirements; monitor contractual deliverables; and serveas the primary operational lead before, during, and after events. Coordinate participation by university leadership, faculty, staff,external speakers, sponsors, and community partners.
• Team Leadership and Operational Continuity – Serve as alead worker for employees, student assistants, temporary staff,interns, or project team members assigned to initiatives andevents. Provide backup coverage for monitoring and responding tothe GSU research foundation email account. Manage the annualregistration and renewal of GSURF in sponsor-specific systems. Coordinates procurement and payment processing of departmental andproject-related purchases. Processes travel authorizations andtravel expense statements, reimbursements requests and membershipfor the team and guests.
• Executive and Strategic Support - Provide high-levelcoordination and operational support to AVP and the team. Managecomplex scheduling and meeting logistics involving senioruniversity leaders, faculty, external partners, and otherstakeholders. Anticipate and prepare materials needed for meetings,including agendas, background information, talking points,presentations, data summaries, and decision items. Draft andcoordinate executive correspondence, reports, announcements,project updates, and follow-up communications. Triage requestssubmitted to the team, identify appropriate next steps, andcoordinate timely responses and resolutions. Maintainconfidentiality when handling sensitive personnel, financial,strategic, and institutional information.

Knowledge, Skills, and Abilities

• Knowledge of executive support, project coordination, eventplanning, and university business operations.
• Strong organizational and time-management skills, with theability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, includingpreparing executive correspondence, reports, presentations, andbriefing materials.
• Ability to plan and execute high-profile events involving seniorleaders, faculty, vendors, sponsors, and external partners.
• Knowledge of procurement, payment processing, travelauthorizations, reimbursements, memberships, and sponsorregistration systems.
• Ability to exercise independent judgment, anticipate needs,resolve operational issues, and maintain confidentiality.
• Ability to lead and coordinate employees, student assistants,interns, temporary staff, and project teams.
• Proficiency with Microsoft Office, shared email accounts,administrative databases, and collaborative project-managementsystems.

Qualifications

Minimum Requirements

• Bachelor's degree and four years of progressively responsibleexperience in project coordination, program administration,business operations, executive support, event management, or arelated area; or an equivalent combination of education andexperience.