Research Administrative Manager II

Georgia Tech; Atlanta (GA); On-site; USD 65,000 - 89,000; Full time

Job summary

Georgia Tech in Atlanta is seeking a seasoned administrator to plan and oversee the research administration of large and complex programs within a department or school. The role includes supervising staff, budgeting, and coordinating proposal preparation and sponsor interactions.

This position requires 7–9 years of relevant experience and a Bachelor's Degree in Business Management or related field. Strong leadership, planning, and communication skills are essential.

Qualifications

• Bachelor's Degree in Business Management or related field, or equivalent experience.
• Seven to nine years of job-related experience in administration and research support.
• Experience with budgeting, reporting, and interaction with sponsors.

Responsibilities

• Partner with senior leadership to develop and implement strategic initiatives in research administration.
• Direct assignments for administrative staff and train on policies and procedures.
• Oversee budgets and prepare budget reports for programs/projects.
• Organize pre- and post-award proposal processes, data collection, and renewals.
• Direct event logistics for large-scale symposia, meetings, and workshops.
• Lead cross-functional groups to resolve complex agreement issues and mitigate risks.
• Advise leadership on program data for sponsor reporting.
• Own department research administration and identify improvement opportunities.
• Perform other job-related duties as assigned.

Skills

Supervisory skills

Budgeting

Event planning

Program management

Reporting

Staff training

Policy compliance

Education

Bachelor's Degree in Business Management

Tools

P-Card handling

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

Full-Time

Plan and oversee the research administration of large and/or complex research programs and projects within a department or school. Includes supervision of program/project related financial accounting and reporting, coordination of proposal preparation and submissions, event planning and management, and general research administration support. Responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations.

This position will interact on a consistent basis with: department leadership, research program/project managers and faculty, Institute financial management program sponsors

This position typically will advise and counsel: department leadership, program/project management

This position may supervise: Assigned Staff

Responsibilities

• Job Duty 1 - Partner with senior leadership to develop and implement strategic initiatives and best practices in research administration to support the university's research goals and objectives
• Job Duty 2 - Direct assignments for lower level administrative and research support staff; train staff on policies, procedures, and best practices
• Job Duty 3 - Oversee budgets associated with assigned programs/projects to include tracking expenses and preparing budget reports
• Job Duty 4 - Organize and facilitate pre- and post-award proposal processes, including data collection, routing, editing, compliance, oversight, renewals and extensions, deliverables, billing questions, award closeout, and interface with sponsors
• Job Duty 5 - Direct event logistics for large scale, multi-site program related symposia, workshops, meetings, and other events
• Job Duty 6 - Lead cross-functional or inter-departmental working groups to resolve complex agreement issues; assess and mitigate risks associated
• Job Duty 7 - Partner and advise leadership on program-related data for sponsor reporting
• Job Duty 8 - Serve as unit-level expert and owner of department research administration. Identify opportunities and implement solutions for improvement and optimization
• Job Duty 9 - Perform other job-related duties as assigned

Required Qualifications

Educational Requirements

Bachelor's Degree in Business Management, or related field, or an equivalent combination of education and experience

Required Experience

Seven to nine years of job-related experience

Preferred Qualifications

Preferred Qualifications

• Organize and facilitate proposal preparation and submission to include coordination of data collection, routing and editing.
• Make travel arrangements for unit staff management and staff as directed.
• Ability to hold and manage a P-CARD is preferred, but not required.

Knowledge, Skills, & Abilities

SKILLS

This position requires supervisory and organization skills and knowledge of general office administrative processes and practices as applied in a research laboratory or center environment. Working knowledge related to research project accounting, budgeting, and reporting is required as are skills in records management and event planning. Use of office-related computer applications is required.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (“USG”) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position may require a purchasing card (P-Card).
• This position will not travel.
• This position does not require security clearance.
• This position is located in Atlanta, GA.
• Salary Job Grade A09.
• Salary range is dependent on candidates experiences and skills that ranges from $65,202.00 - $88,673.00.
• Due to our research contracts with the U.S. federal government, candidates for this position must be U.S. Citizens.

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/