Manager-Sponsored Programs (Subawards)

Georgia Institute of Technology; Atlanta (GA); On-site; USD 126,000 - 140,000; Full time

Job summary

Georgia Tech is seeking a Manager of Sponsored Programs (Subawards) in Atlanta, GA to lead a team responsible for management of sponsored programs, including analysis of solicitations, negotiations, and post-award administration. The role emphasizes setting goals, mentoring staff, and ensuring compliance with federal regulations and institute policies.

The position requires a master's degree and 6+ years of related experience with supervisory experience; preferred certifications in research

Qualifications

• Master's Degree or an equivalent combination of education and experience.
• Six or more years of job-related experience with three years of supervisory experience.
• Preferred Certifications, Licenses or Permits: Certified Research Administrator, Certified Associate Contract Manager, Certified Professional Contract Manager, Certified Pre-Award Financial Administrator and/or State Bar of Georgia membership
• JD or equivalent combination of education and experience
• Six or more years of job-related experience with 0-2 years supervisory experience. Application of required skills within an institution of higher education, federal government contractor, federal government organization, or other not-for-profit institution receiving sponsored research awards. Experience negotiating contracts.

Responsibilities

• Guide and advise team members in timely analysis of solicitations and review of proposals to ensure proposals are adequate, reasonable, complete, and compliant with Institute policies, agency regulations, and solicitation requirements.
• Guide and advise team members in timely negotiation of terms and conditions and post award administration including coordination with researchers' Unit administration, Grants and Contracts Accounting and research administration departments responsible for research integrity assurance.
• Provide assistance and monitoring of team members' interpretation of complex contract language, including contractual rights and obligations, and negotiation of contract changes. Identify risks, review mitigation strategies with leadership, and execute agreements on behalf of the Institute's research corporations, with an approved corporation officer.
• Set team and individual goals, determine priorities, and provide feedback.
• Maintain current, in-depth knowledge of applicable federal regulations, state laws, Institute policies, and agency requirements.
• Assist with development and implementation of OSP policies for administration of grants and contracts and create and improve processes for grants and contracts administration.
• Use complex problem solving and advise team members, faculty, project directors and staff on proposal submission process, post award administration, regulatory compliance requirements and Institute policy.
• Assist with strategic planning for the Directorate.
• Perform other job-related duties as assigned

Education

Master's Degree or an equivalent combination of education and experience

Job description

Job Title: Manager-Sponsored Programs (Subawards)

Location: Atlanta, Georgia

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 302475

About Us

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

• 1. Students are our top priority.
• 2. We strive for excellence.
• 3. We thrive on diversity.
• 4. We celebrate collaboration.
• 5. We champion innovation.
• 6. We safeguard freedom of inquiry and expression.
• 7. We nurture the wellbeing of our community.
• 8. We act ethically.
• 9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The Office of Sponsored Programs (OSP) is the engine powering Georgia Tech's world-class research enterprise. We provide comprehensive, "Cradle-to-grave" administration for research grants and contracts across a massive portfolio of federal, state, university, and non-profit sponsors.

More than just a central office, OSP is a strategic partner to our faculty. Our team leads everything from proposal submission and complex contract negotiation to active award monitoring. We are also deeply invested in growing our people, driving campus-wide professional development through our multi-tiered Research Administration Certification program and the quarterly Research Administration Buzz (RAB) networking community.

Job Summary

The Manager of Sponsored Programs is responsible for leading a team of sponsored programs professionals to develop and implement strategies that enhance the efficiency and effectiveness of grant management processes. This position emphasizes leadership by setting departmental goals, mentoring team members, and fostering collaboration across various departments to align sponsored programs with the institution's strategic objectives. Sets performance goals, participates in evaluations, provides feedback, and informs compensation decisions.

Responsibilities

• Job Duty 1 - Guide and advise team members in timely analysis of solicitations and review of proposals to ensure proposals are adequate, reasonable, complete, and compliant with Institute policies, agency regulations, and solicitation requirements.
• Job Duty 2 - Guide and advise team members in timely negotiation of terms and conditions and post award administration including coordination with researchers' Unit administration, Grants and Contracts Accounting and research administration departments responsible for research integrity assurance.
• Job Duty 3 - Provide assistance and monitoring of team members' interpretation of complex contract language, including contractual rights and obligations, and negotiation of contract changes. Identify risks, review mitigation strategies with leadership, and execute agreements on behalf of the Institute's research corporations, with an approved corporation officer.
• Job Duty 4 - Set team and individual goals, determine priorities, and provide feedback.
• Job Duty 5 - Maintain current, in-depth knowledge of applicable federal regulations, state laws, Institute policies, and agency requirements.
• Job Duty 6 - Assist with development and implementation of OSP policies for administration of grants and contracts and create and improve processes for grants and contracts administration.
• Job Duty 7 - Use complex problem solving and advise team members, faculty, project directors and staff on proposal submission process, post award administration, regulatory compliance requirements and Institute policy.
• Job Duty 8 - Assist with strategic planning for the Directorate.
• Job Duty 9 - Perform other job-related duties as assigned

Required Qualifications

Educational Requirements

Master's Degree or an equivalent combination of education and experience

Required Experience

Six or more years of job-related experience with three years of supervisory experience

Preferred Qualifications

Additional Preferred Qualifications

Preferred Certifications, Licenses or Permits: Certified Research Administrator, Certified Associate Contract Manager, Certified Professional Contract Manager, Certified Pre-Award Financial Administrator and/or State Bar of Georgia membership

Preferred Educational Qualifications

JD or equivalent combination of education and experience

Preferred Experience

Six or more years of job-related experience with 0-2 years supervisory experience. Application of required skills within an institution of higher education, federal government contractor, federal government organization, or other not-for-profit institution receiving sponsored research awards. Experience negotiating contracts.

Knowledge, Skills, & Abilities

ABILITIES

Ability to organize and prioritize multiple objectives, exercise independent judgement, and consistently meet deadlines; negotiate complex intellectual property clauses in research contracts; communicate complex contract requirements to others with only lay knowledge of the subject matter; work effectively and professionally with all levels of internal and external customers on complex issues and problems; proactively make decisions and produce practical solutions in challenging situations; and, establish effective relationships within and between teams to accomplish objectives.

KNOWLEDGE

This job requires in-depth knowledge of sponsored contract and grant administration policies and regulations, which may include those specific to Federal Acquisition Regulations (FAR), 2 CFR 200, Bayh-Dole Act, and specific federal agency requirements including DOD, NSF, DOE, and NIH. Knowledge of different contract types (including Cost Reimbursement, Fixed Priced, Time and Material, Indefinite Delivery-Indefinite Quantity, Other Transaction Agreements, etc.) and terms applicable to sponsored research is preferred.

SKILLS

Leadership, management, and customer service skills to excel in a complex, compliance driven, high-pressure environment. Exemplary reading comprehension and logical reasoning skills. Excellent negotiation and communications skills, both verbal and written. Proactive decision-making and problem-solving skills to respond to high-pressure situations. Skills related to the use of office equipment and specialized computer applications and systems.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

Salary range: $125,996.00 -$140,000.00 / yearly

Location: Atlanta, GA

Job grade: R11

This is not a supervisory position.

This position does not have financial responsibilities.

No, this position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Cd).

This position will not travel

This position does not require security clearance.

• Significant experience in sponsored research administration, subaward administration, contract negotiation, or research compliance within a higher education, government, or nonprofit research environment.
• Demonstrated knowledge of federal regulations governing sponsored projects, including Uniform Guidance (2 CFR 200), FAR, DFARS, and other agency-specific requirements.
• Experience negotiating and administering subawards, subcontracts, consulting agreements, and other research-related agreements.
• Strong understanding of subrecipient risk assessments, subrecipient monitoring, audit requirements, and compliance best practices.
• Excellent written and verbal communication skills, with the ability to effectively interact with faculty, sponsors, subrecipient organizations, auditors, legal counsel, and senior leadership.
• Manage and oversee subrecipient monitoring activities to ensure compliance with sponsor, federal, state, and institutional requirements.
• Participate in internal and external audits and reviews, including Contractor Purchasing System Reviews (CPSR), Single Audits, State of Georgia audits, Defense Contract Audit Agency (DCAA) reviews, and project-specific audits.

Background Check: A successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest