Project Coordinator I

Astreya Partners, LLC; Fremont (CA); Hybrid; USD 36,000 - 57,000; Full time

Job summary

Astreya Partners, LLC is seeking a Project Coordinator I to coordinate detailed project plans and manage implementation for data center projects across assets, resources, and schedules. You will maintain comprehensive documentation, track milestones, and deliver timely updates to stakeholders in a hybrid work environment.

The role supports collaboration with regional teams, uses Excel and Google Suite, and requires strong communication, multitasking, and problem-solving skills.

Qualifications

• Associate's degree (A.A) or equivalent with 0–2 years related experience or training.
• Flexibility to work both in office and remote locations, with occasional adjusted hours for regional colleagues.
• Familiarity with Microsoft Excel and Google Suite.
• Excellent verbal and written communication skills; proactive and dependable.
• Excellent customer service skills; able to work independently or in a team.
• Ability to multitask, prioritize workload, and maintain confidentiality.

Responsibilities

• Coordinate detailed project plans and manage implementation processes for data center projects.
• Track milestones, timelines and deliverables; maintain asset and material management.
• Create and maintain project documentation including schedules and risk analyses.
• Provide weekly status updates and coordinate project reviews.
• Escalate issues to client managers and assist with action items.

Skills

Excel

Google Suite

Communication skills

Proactive attitude

Customer service

Teamwork

Multitasking

Confidentiality

Problem-solving

Education

Associate degree or equivalent

Tools

Ticketing systems

Project management software

Job description

What this Job Entails:

The Project Coordinator I coordinates detailed project plans and manages all implementation processes for data center related projects including asset management, resource allocation, progress tracking, monitoring change control process, documentation, and on-time delivery within budget constraints. Projects may vary in number, size and complexity.

Your Roles and Responsibilities:

• Gather and maintain project requirement lists.
• Responsible for managing/tracking program milestones, timeline, and overall deliverables.
• Responsible for asset and material management across data centers and warehouses.
• Engage in creating and maintaining comprehensive project documentation including schedules, reviews, process documents, risk analysis, etc.
• Provide weekly project updates including action item updates.
• Schedule and coordinate project reviews and follow up on assigned actions.
• Effectively and accurately communicate status to the project team.
• Assist with maintaining and monitoring project plans, project schedules, work hours and expenditures.
• Assist with identifying project issues, determining the right team member to provide a solution, and/or escalating the issue to the client manager.
• Take part in organizing, attending and participating in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Collaborate with various regional teams responsible for project resources and ticket resolution.
• Assist with daily monitoring of the ticketing system, reassigning tickets where required.
• Produce regular reports as required.
• Assist with identifying trends or recurring problems and escalates to management for resolution.
• Assist with locating and defining new process improvement opportunities.
• Help to develop and maintain knowledge and skills and keep up-to-date with new processes and procedures.
• Work closely with SDMs/Project Managers to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers.
• Other duties as required.

Required Qualifications/Skills:

• Associate's degree (A.A) or equivalent from two-year college or technical school and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience
• Flexibility essential - the role requires both office and remote commitments, as well as being willing to occasionally adjust work hours due to work with regional colleagues.
• Familiarity with Microsoft Excel and Google Suite
• Excellent Communication skills, both verbal and written
• Proactive attitude and dependable
• Excellent customer service skills
• Ability to work both within a team and independently
• Ability to multitask and prioritize workload
• Ability to use good judgment, as well as problem-solving and decision making skills
• Ability to maintain confidentiality and professional decorum

Preferred Qualifications:

• Understanding or previous experience with ticketing systems and/or project management system
• Understanding of or previous experience in a technology driven environment

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing
• Must have the ability to move from place to place within an office environment
• Must be able to use a computer
• Must have the ability to communicate effectively
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

Salary Range

$17.36 - $27.40 USD (Hourly) Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit. Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Benefits

• Medical provided through UHC (PPO, HSA, Surest options)
• Medical provided through Kaiser (HMO option only) for California employees only
• Dental provided through UHC Nationwide
• Vision provided by UHC
• Flexible Spending Account for Health & Dependent Care
• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera
• Corporate Wellness Program provided by Goomi Group
• Employee Assistance Program Wellness Days
• 401k Plan
• Basic and Supplemental Life Insurance
• Short Term & Long Term Disability
• Critical Illness, Critical Hospital, and Voluntary Accident Insurance
• Tuition Reimbursement (available 6 months after start date, capped)
• Paid Time Off (accrued and prorated, maximum of 120 hours annually)
• Paid Holidays
• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law

Astrey is a global IT managed services provider dedicated to creating technology solutions that are reliable and human-centered. We partner with the world’s most innovative organizations to optimize modern IT environments across the digital workplace, cloud, data, AI, and enterprise platforms. Our people are our strength. Across regions and roles, Astreyans bring deep expertise, curiosity, and a commitment to excellence. We believe great technology starts with great humans, which is why we invest in learning, collaboration, and career growth. At Astreya, transparency, accountability, and trust guide how we work with each other and our customers. We foster an inclusive culture where diverse perspectives are valued and everyone has the opportunity to make an impact. Join us to build solutions that matter and shape the future of IT together. Onwards and upwards!