Invoice Analyst

Astreya Partners, LLC; Michigan; Hybrid; USD 73,000 - 115,000; Full time

Benefits offered by this job

Medical through UHC (PPO/HSA)

Dental through UHC Nationwide

Vision through UHC

401k Plan

Paid Time Off

Paid Holidays

Job summary

Astreya Partners, LLC is seeking an experienced accounts payable professional to manage daily invoice intake, perform SAP-based validations, and ensure contract compliance for TEMS-reported invoices. You will coordinate with vendors and internal teams to resolve discrepancies and maintain accurate financial records.

The role emphasizes thorough tax handling, accurate data entry, and timely processing in a multinational tech services environment.

Qualifications

• Bachelor's degree in finance, accounting or a related business discipline.
• 4–6+ years of experience with payment systems in large multinational companies including accounts payable and invoicing procedures.
• Experience with invoice/payment systems like SAP.
• Excellent oral and written communication, interpersonal and analytical skills.
• Experience interacting with multiple levels within a company.
• Advanced spreadsheets and basic data analytics; Google Sheets preferred.

Responsibilities

• Review new invoices daily via SAP and TEMS queues, prioritizing actions by due dates and supplier status.
• Monitor email and ticketing system for disconnection notices and past-due invoices; update tickets weekly.
• Validate invoice details against records; ensure correct tax, currency, and PO alignment.
• Validate line items against contract deliverables; ensure service start/termination dates are correct.
• Log discrepancies in issue trackers and initiate tickets for missing invoices or data updates.

Skills

Communication skills

Analytical skills

Spreadsheet proficiency

Organization & multitasking

Team collaboration

Education

Bachelor's degree in finance/accounting/business

Tools

SAP

TEMS

Ticketing systems

Job description

Job Description: Key Responsibilities

1. Daily Queue Management & Intake

• Review new invoices daily via the SAP and Telecom Expense Management System [TEMS] queues, prioritizing actions based on payment due dates and critical supplier status.
• Monitor email and the ticketing system for disconnection notices, past-due notifications, and rejected invoices, ensuring tickets are updated at least once weekly.
• Identify and action invoices requiring immediate attention, such as those associated with disconnection notices, by escalating to Vendor Managers immediately.

2. Invoice Validation (SAP)

• Perform a rigorous "health check" on invoice details, ensuring the invoice number, vendor name, currency, bank account and PO number match internal records.
• Tax Compliance: Ensure taxes and fees (e.g., GST, PST, USF fees) are separated correctly from PO line items and calculate tax vs. surcharges using internal guidelines.

3. Contract Compliance & Line Item Matching (TEMS)

• Validate invoice line items against contract deliverables in the TEMS
• Ensure the billing start date aligns with the service acceptance date; confirm that services are not being billed past their termination date.
• Update TEMS data by adding billing Circuit IDs (CIDs) and other unique identifiers from the invoice to the corresponding deliverables.
• Usage Validation: Calculate and validate variable usage charges (e.g., Colocation Power, IP Transit) against rate tables and minimum commit thresholds.

4. Issue Resolution

• Dispute Management: Log discrepancies for Special Process vendors into designated issue trackers for Vendor Managers to resolve.
• Ticketing: Initiate tickets for missing invoices, payment failures, funding requests, or master data updates (e.g., vendor name changes).

5. Financial Maintenance

• Conduct "Final PO Health Checks" to identify POs trending to run out of funds or those containing unapplied credit notes.
• Manage the processing of Credit Notes and True-Up invoices, ensuring exchange rates and original invoice references are documented correctly before delegation.
• Track and validate Late Fees; approve valid fees under $1k USD and delegate higher amounts for review.

Required Systems & Tools Proficiency

Ticketing systems for issue reporting and software/process bug tracking.

Required Qualifications

• A Bachelor's degree (finance/accounting/other business discipline preferred)
• 4-6+ years experience with payment systems in large multinational companies including accounts payable operations, invoicing procedures, payment terms and accounting techniques
• Experience with invoice/payment systems like SAP
• Excellent oral/written communication, interpersonal, and analytical skills
• Experience interacting with multiple levels within a company
• Able to work successfully both individually as well as to contribute as a team player
• Advanced level spreadsheets and basic data analytics, Google Sheets preferred
• Outstanding organizational, prioritization, and multitasking skills
• Attention to detail and a sense of urgency
• Ability to meet deadlines on a consistent basis
• Self starter with ability to accept responsibility for projects and see them through to completion
• An understanding of technical concepts related to data center operations and/or network backbone operations preferred
• Telecom experience preferred
• Ticketing systems for issue reporting and software/process bug tracking preferred

Salary Range $72,960.00 - $115,200.00 USD (Salary)

Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit. Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

• Medical provided through UHC (PPO, HSA, Surest options)
• Medical provided through Kaiser (HMO option only) for California employees only
• Dental provided through UHC Nationwide
• Vision provided by UHC
• Flexible Spending Account for Health & Dependent Care
• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera
• Corporate Wellness Program provided by Goomi Group
• Employee Assistance Program Wellness Days
• 401k Plan Basic and Supplemental Life Insurance
• Short Term & Long Term Disability
• Critical Illness, Critical Hospital, and Voluntary Accident Insurance
• Tuition Reimbursement (available 6 months after start date, capped)
• Paid Time Off (accrued and prorated, maximum of 120 hours annually)
• Paid Holidays
• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law

We’re so glad you’re here.

Astreya is a global IT managed services provider dedicated to creating technology solutions that are reliable and human-centered. We partner with the world’s most innovative organizations to optimize modern IT environments across the digital workplace, cloud, data, AI, and enterprise platforms.

Our people are our strength. Across regions and roles, Astreyans bring deep expertise, curiosity, and a commitment to excellence.

We believe great technology starts with great humans, which is why we invest in learning, collaboration, and career growth. At Astreya, transparency, accountability, and trust guide how we work with each other and our customers.

We foster an inclusive culture where diverse perspectives are valued and everyone has the opportunity to make an impact.

Join us to build solutions that matter and shape the future of IT together.

Onwards and upwards!