Project Coordinator I

Ryan Companies Inc.; Chicago (IL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Paid Time Off (PTO)

Volunteer Time Off (VTO)

Job summary

Ryan Companies seeks a Project Coordinator I to support the Project Manager and team on commercial construction projects. The role involves planning, coordinating, scheduling and cost accounting to keep projects on track in a hybrid Chicago environment.

Responsibilities include processing subcontracts, change orders, drawings, RFIs, submittals, invoices and insurance certificates, maintaining project documents, and assisting with procurement and closeout duties as needed.

Qualifications

• Experience supporting a project manager on commercial construction projects.
• Experience processing subcontracts and change orders.
• Familiarity with RFIs, submittals, invoices and insurance certificates.

Responsibilities

• Use integrated software systems to process and track subcontracts, change orders, drawings, RFIs, submittals, invoices and certificates.
• Create and maintain project documents in a paperless office environment.
• Assist with pre-construction efforts and bid package preparation.
• Prepare trade contracts and assist with procurement.
• Oversee shop drawing and construction drawing approvals and coordination.
• Assist with owner pay applications and cost estimate databases.
• Support project closeout, punchlists, and operation/maintenance manuals.

Skills

Project coordination

Scheduling

Cost accounting

Subcontract processing

Job description

Project Coordinator I### Project Coordinator IApply: Hybrid: Chicago: Chicago Downtown: Full time: Posted Today: R-102371**Job Description:**The individual will provide project support to the Project Manager and/or team to facilitate the planning, coordinating, scheduling and cost accounting of a variety of commercial construction project types.**Some things you can expect to do:*** Utilize integrated software systems to process and track subcontracts, change orders, drawings, RFI’s, submittals, invoices and insurance certificates.* Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and network server file system.* Assist with the pre-construction efforts, as necessary. May assist with generating project proposals (i.e. RFP requests).* Prepare trade contracts and bid packages and assist with procurement process.* Oversee shop drawing, submittal and construction drawing approvals, documentation, and coordination.* Compose and/or edit communications (letters, memos, reports, procedures, etc.) as required by Project Manager/Project Staff.* Act as liaison between project manager/project staff and others, such as Corporate Services, external contacts, customers, etc. Arranges and participates in internal project meetings in coordination with project team.* Assist with owner pay application preparation and processing to exact schedule requirements; assist with cost estimate database under the direction of the project manager.* Manage the project closeout process including punchlist data entry; creation of Operation & Maintenance manuals and the distribution of Record Drawings, as required.* Identify and implement cost or time savings measures.**Eligibility:**Position requires verification of employment to work in the U.S. **Benefits:*** Competitive Salary* Medical, Dental and Vision Benefits* Retirement and Savings Benefits* Flexible Spending and Health Savings Accounts* Life Insurance* Short-Term and Long-Term Disability* Educational Assistance* Paid Time Off (PTO)* Employee Assistance and Wellness Programs* Family Planning & Parenting Benefits* Employee Discount Programs* Pet insurance* Charitable Donation Matching* Volunteer Time Off (VTO)* Employee Resource Groups (ERGs)*Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.*Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. **Notice to Candidates:***Please be advised that initial outreach regarding employment at Ryan Companies will only occur via email from the domain* @ryancompanies.com *email address. If you recieve communication from someone you believe is impersonating Ryan Companies, please report it to us at* [e-mail]**Non-Solicitation Notice to Recruitment Agencies:**Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.