Project Coordinator I

Ryan Companies US Inc; Illinois; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Salary

Medical benefits

Dental and Vision

Retirement and savings plan

Flexible Spending and HSA

Life Insurance

Short-Term and Long-Term Disability

Educational Assistance

Paid Time Off

Employee Wellness Programs

Family Planning & Parenting Benefits

Employee Discounts

Pet insurance

Charitable Donation Matching

Volunteer Time Off

Employee Resource Groups

Job summary

Ryan Companies Inc. seeks a Project Support professional to assist the Project Manager and team in planning, scheduling and cost accounting for commercial construction projects. You will process subcontracts, change orders, RFIs, submittals, invoices and certificates in a largely paperless environment with integrated software.

You’ll help with pre-construction, procurement, and project closeout activities. You will also prepare communications, coordinate meetings, and act as a liaison with

Qualifications

• Experience supporting project management in commercial construction.
• Ability to process subcontracts, change orders, RFIs and submittals.
• Familiarity with cost accounting and project closeout activities.

Responsibilities

• Coordinate planning, scheduling and cost accounting across projects.
• Process subcontracts, change orders, RFIs, submittals, invoices and insurance certificates.
• Maintain project documents in a paperless system using integrated software.
• Assist with pre-construction efforts and procurement processes.
• Oversee drawing approvals, coordination, and documentation.
• Prepare communications for PM/staff and liaise with Corporate Services and external contacts.
• Arrange and participate in internal project meetings.
• Assist with owner pay app preparation and cost estimate database updates.
• Manage closeout procedures and create O&M manuals and record drawings.
• Identify and implement cost or time savings measures.

Skills

Project coordination

Cost accounting

Subcontract management

Meeting coordination

Documentation management

Job description

Job Description

The individual will provide project support to the Project Manager and/or team to facilitate the planning, coordinating, scheduling and cost accounting of a variety of commercial construction project types. Some things you can expect to do: Utilize integrated software systems to process and track subcontracts, change orders, drawings, RFI's, submittals, invoices and insurance certificates. Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and network server file system. Assist with the pre-construction efforts, as necessary. May assist with generating project proposals (i.e. RFP requests). Prepare trade contracts and bid packages and assist with procurement process. Oversee shop drawing, submittal and construction drawing approvals, documentation, and coordination. Compose and/or edit communications (letters, memos, reports, procedures, etc.) as required by Project Manager/Project Staff. Act as liaison between project manager/project staff and others, such as Corporate Services, external contacts, customers, etc. Arranges and participates in internal project meetings in coordination with project team. Assist with owner pay application preparation and processing to exact schedule requirements; assist with cost estimate database under the direction of the project manager. Manage the project closeout process including punchlist data entry; creation of Operation & Maintenance manuals and the distribution of Record Drawings, as required. Identify and implement cost or time savings measures.

Eligibility

Position requires verification of employment to work in the U.S.

Benefits

• Competitive Salary Medical
• Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending and Health Savings Accounts
• Life Insurance
• Short-Term and Long-Term Disability
• Educational Assistance
• Paid Time Off (PTO)
• Employee Assistance and Wellness Programs
• Family Planning & Parenting Benefits
• Employee Discount Programs
• Pet insurance
• Charitable Donation Matching
• Volunteer Time Off (VTO)
• Employee Resource Groups (ERGs)

Disclaimer

Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

Equal Opportunity and Diversity

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, ethnicity, sex, sexual orientation, gender identity, gender expression, genetic information, national origin, ancestry, protected veteran or disability status, age, or any other characteristic protected by law.

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If we can help accommodate a disability during any portion of the application or hiring process, please email [e-mail]. Reasonable accommodations will be determined on a case-by-case basis.

Please be advised that initial outreach regarding employment at Ryan Companies will occur via email from the domain @ryancompanies.com email address. If you receive communication from someone you believe is impersonating Ryan Companies, please report it to us at [e-mail]