Project Coordinator - Hybrid Nyc

TEKsystems; New York (NY); Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health benefits

401(k) Retirement Plan

Paid time off

Job summary

TEKsystems in New York, NY is seeking a highly organized contract Coordinator to support the instructor population for planning and execution of our nationwide event portfolio. You will report to the Head Coordinator and work closely to manage logistics, communications, and onsite coordination.

The role emphasizes project coordination, managing schedules for about 45 instructors, and maintaining records in Slack, HubSpot, and Zendesk.

Qualifications

• Operations experience.
• Team management experience.
• Strong people skills.
• Experience documenting and filing instructor populations with unique scenarios.
• Managing complex schedules and communicating with ~45 instructors.

Responsibilities

• Handle logistics for nationwide events.
• Coordinate instructor communications and scheduling.
• Provide onsite coordination support.
• Track instructor interactions and maintain records in HubSpot and Zendesk.
• Develop templates for email communication and follow-up.
• Assist in budgeting and expense review.

Skills

Project management

Coordinator

Team management

People skills

Operations

Tools

Slack

HubSpot

Google Suite

Zendesk

Expensify

Ramp

bill.com

Job description

Description

seeking a highly organized, proactive, and detail-oriented Coordinator to support the instructor population for planning and execution of our nationwide event portfolio. Reporting to and working closely with the Head Coordinator, this role is a key support partner in managing the operational details that bring our events to life: logistics, instructor communications, and onsite coordination and more

Top Skills Details

Project management,coordinator

Additional Skills & Qualifications

Operations

Team management

Strong people skills

Instructor population- every individual has a unique scenario that needs to be documented and kept on file

managing complex schedules

communication with the 45ish instructors

Slack

Hubspot is where they are tracking instructor interactions

Google suite

Ramp; bill.com, expensify

Follow Up

Managing people remotely

Reviewing expenses

Management of vanity inboxes- poker power customer support

Zendesk experience

Developing email templates in response

"When I work"- this is how they schedule instructor schedules

Personality

Job Type & Location

This is a Contract position based out of New York, NY.

Pay And Benefits

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 31, 2026.

Workplace Type

This is a hybrid position in New York,NY.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.