Event Coordinator

TEKsystems; New York (NY); Hybrid; USD 41,000 - 62,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan Pre-tax and/RH?

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

TEKsystems is seeking an Events Coordinator to execute standard corporate events and manage essential administrative operations. This contract-to-hire role supports 200+ events annually and assists with instructor scheduling, venue communications, and client onboarding under guidance.

You will handle events nationwide, oversee virtual and in-person activations, and maintain event databases while ensuring high-quality experiences for stakeholders in a hybrid New York, NY environment.

Qualifications

• Experience coordinating corporate events and administrative processes.
• Ability to support multiple events and activations nationwide.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Execute standard corporate poker experiences and smaller activations across locations.
• Coordinate instructor scheduling and deployment nationwide.
• Manage venue communications and day-of event setup.
• Support high-profile consumer activations under Sr. Manager guidance.
• Oversee execution of virtual events and lessons.
• Execute standard client onboarding processes.

Skills

Event coordination

Administrative skills

Project management

Operations

Project coordination

Job description

Description

We are seeking a detail-oriented Events Coordinator to handle the tactical execution and administrative operations that keep our events program running smoothly. This role will execute standard corporate events, manage critical administrative processes, and support high-profile activations under guidance. You'll be the operational foundation that enables our team to deliver 200+ events annually.

Skills

Event coordination, administrative skills, project management, operations, Project coordination

Additional Skills & Qualifications

Event Execution

• Execute standard corporate poker experiences and smaller activations across all locations
• Coordinate instructor scheduling and deployment nationwide
• Manage venue communications and day-of event setup
• Support high-profile consumer activations under Sr. Manager guidance
• Oversee execution of virtual events and lessons
• Execute standard client onboarding processes

Administrative Operations Management

• Daily: Manage Poker Power support inbox and customer service inquiries
• Daily: Process teacher travel expense approvals/rejections and provide expense support
• Weekly: Execute consumer class staffing and handle customer service requests
• Weekly: Process instructor invoices
• Bi-weekly: Collect and process Poker Power card expenses and expense reporting
• Bi-weekly: Coordinate merchandise/inventory management and vendor relationships

Client & Contract Support

• Handle day-to-day client communications and prep calls
• Process client contracts and track redlines
• Support renewal processes and client satisfaction initiatives
• Maintain event databases and comprehensive documentation
• Track expenses and support budget monitoring

Instructor Workforce Support

• Execute instructor scheduling across all events
• Provide administrative coordination for instructor programs
• Support training initiatives and quality assurance processes
• Coordinate instructor deployment logistics

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay And Benefits

The pay range for this position is $30.00 - $45.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 31, 2026.

Workplace Type

This is a hybrid position in New York, NY.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

Equal Opportunity Employment Statement

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

Equal Opportunity Employment Statement

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.