Events Coordinator

TEKsystems; United States; Hybride; USD 41 000 - 58 000; Plein temps

Avantages offerts par ce poste

Medical, dental & vision

401(k) Retirement Plan

Time Off / PTO

Résumé du poste

TEKsystems is seeking an Events Coordinator to support our nationwide event portfolio. The role reports to the Head of B2B & Corporate Events and focuses on logistics, client communications, and onsite coordination for both in-person and virtual events.

Based in New York, NY, this hybrid contract position requires strong organizational skills and the ability to manage multiple events simultaneously in a fast-paced environment. Compensation ranges per hour and benefits apply to eligible employees.

Qualifications

• Experience supporting corporate events from planning through post-event wrap-up.
• Ability to document meeting notes, action items, and event requirements.
• Experience coordinating domestic and international logistics, including shipping and customs.

Responsabilités

• Support the Head of B2B & Corporate Events across the full event lifecycle for in-person and virtual programming.
• Attend client prep calls, document notes and action items, and keep records accurate in HubSpot.
• Coordinate with Creative, Content, and Editorial teams on merch shipments and programming needs.
• Assist with domestic and international logistics, including shipping, customs docs, and freight as needed.
• Support onsite execution: load-in, setup, troubleshooting, and load-out.
• Travel to events as needed and act as onsite lead for select events.
• Communicate updates, timelines, risks, and next steps to internal stakeholders for multiple events.
• Maintain event documentation, timelines, and trackers; track vendor invoices with Finance.
• Coordinate communication between internal teams, instructors, vendors, and clients.
• Assist with post-event reporting and identify process improvements as the program grows.

Connaissances

Logistics coordination

Client communications

Onsite coordination

HubSpot usage

Outils

HubSpot

Description du poste

Description

TEKsystems is seeking a highly organized, proactive, and detail-oriented Events Coordinator to support the planning and execution of our nationwide event portfolio. Reporting to and working closely with the Head of B2B & Corporate Events, this role is a key support partner in managing the operational details that bring our events to life: logistics, client communications, and onsite coordination.

You’ll work side by side with the Head of B2B & Corporate Events, taking direction on priorities and handling the details that keep each event on track. This is a broad, evolving role for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is passionate about delivering exceptional event experiences.

Additional Skills & Qualifications

• Support the Head of B2B & Corporate Events across the full event lifecycle for client's in-person and virtual corporate programming, from initial planning through post-event wrap-up.
• Attend client prep calls, document meeting notes, action items, and event requirements, and keep records accurate in HubSpot.
• Work with the Creative, Content, and Consumer & Editorial teams on merch shipments, programming needs, custom items, and other needs for clients
• Help coordinate domestic and international logistics, including shipping, customs documentation, and freight when required.
• Support onsite execution, including load-in, load-out, setup, and troubleshooting.
• Travel to events as needed to support logistics, and serve as the onsite lead for select events.
• Proactively communicate updates, timelines, risks, and next steps to internal stakeholders while supporting multiple events at once.
• Maintain event documentation, timelines, and operational trackers.
• Track vendor invoices in partnership with Finance.
• Coordinate communication between internal teams, instructors, vendors, and clients.
• Support post-event reporting.
• Help identify and implement process improvements as the event program grows.

Job Type & Location

This is a Contract position based out of New York, NY.

Pay and Benefits

The pay range for this position is $30.00 - $42.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of New York, NY.

Application Deadline

This position is anticipated to close on Oct 26, 2026.

Workplace Type

This is a hybrid position in New York,NY.

About TEKsystems

We’re partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That’s the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.