Project Coordinator (Hospitality Construction)

Southwest Value Partners; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k matching

Employee assistance program

Vacation and sick time

11 paid holidays

Life insurance

Disability insurance

Employee assistance program

Job summary

A real estate investment firm is seeking a talented Project Coordinator to manage hospitality real estate development and construction projects. You will ensure effective communication across departments, oversee document management, and track project costs. Ideal candidates have a Bachelor's degree in a related field, a minimum of 2 years in construction, and exhibit strong organizational and communication skills. This role requires periodic travel and offers a dynamic work environment with competitive compensation.

Qualifications

• Minimum 2 years of relevant experience in construction.
• Experience with hospitality construction projects a plus.
• Excellent administrative and time management skills with keen attention to detail.
• Project management experience a plus; ability to handle multiple projects

Responsibilities

• Oversee document management through collection and organization of project data.
• Maintain detailed records of ongoing marketing, construction, and development projects.
• Communicate with third-party consultants regarding their deliverables.
• Coordinate with third-party consultants and partners on progress
• Review and track contract-related documents and insurance certificates
• Classify project costs ensuring budget compliance
• Coordinate with Asset/Construction/Finance/Legal on vendor contracts

Skills

Organizational skills

Communication skills

Project management

Analytical thinking

Proficiency in Microsoft Suite

Education

Bachelor's degree in relevant field or Paralegal certificate

Tools

Microsoft Office Suite

AIA

Airtable

ProCore

Yardi

DocuSign

Acrobat Sign

Job description

Southwest Value Partners (SWVP), a privately held real estate investment company, is seeking a talented Project Coordinator to join its team. SWVP invests in institutional quality real estate in growth markets throughout the United States. SWVP has a disciplined and high energy approach to asset acquisition, operating execution, value creation, asset disposition, and development.

The Project Coordinator is responsible for advancing hospitality real estate development and construction projects through facilitating the flow of accurate information across departments. The Project Coordinator will provide oversight regarding document management, track cost allocations incurred during all stages of assigned projects, and communicate progress of third-party consultant deliverables. The position requires periodic travel for on-site asset visits.

Ensuring quality work is delivered in a timely and professional manner and communicating effectively with both internal personnel and external third parties will be key.

The environment at SWVP is fast-paced and dynamic, and the Project Coordinator will need to work well both independently and in a group setting. The Project Coordinator will report to the Project Executive.

Responsibilities:

• Oversight of electronic document management through collection, organization, and dissemination of vital project data utilizing online database.
• Maintain detailed records regarding the current status of ongoing initiatives and tasks relating to the progress of marketing, construction, and development projects.
• Abstracting, maintaining, organizing, & distributing tenant/property specific documentation including leases and tenant improvement projects.
• Communication with third party consultants and partners regarding the progress and status of their work and deliverables.
• Review, manage, and follow up regarding document completeness & accuracy including insurance certificates, conditional and unconditional lien waivers, pay applications, and others.
• Review and classification of costs associated with ongoing projects, ensuring project budget and costs are compliant with contractual obligations.
• Coordination with Asset, Construction, Finance, and Legal teams regarding preparation and review of contracts for engagements with third parties, including architects, designers, and contractors.

Qualifications:

• Bachelor's degree in real estate, business, construction management, or related field preferred, or paralegal certificate.
• Minimum 2 years of relevant experience in construction.
• Experience with hospitality construction projects a plus.
• Project management experience a plus, with an ability to work on multiple projects simultaneously.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams, SharePoint).
• Experience with AIA, Airtable, ProCore, Yardi, DocuSign, and Acrobat Sign a plus.
• Ability to read, interpret, and summarize complex lease provisions and other documents such as amendments, estoppels certificates, etc.
• Excellent organizational, administrative, and time management skills with keen attention to detail.
• Proven ability to collaborate with a team of diverse professionals, solve practical problems and shift attention to meet internal deadlines.
• Must possess high standards of quality.
• Excellent verbal, written, and interpersonal communication skills.
• Possess basic aptitude for analytical and critical thinking.
• Self-motivated, detail-oriented, accurate, reliable and flexible.
• Proven ability to manage confidential information in a professional manner.
• Generous medical, dental, and vision available first of the month following hire date, includes FSA, HSA, and Dependent Care
• Disability insurance
• Life insurance
• Employee assistance program
• 401k matching
• Employee discount program
• Vacation and sick time
• 11 paid holidays

Compensation:

Salary plus bonus

Location:

Phoenix, AZ

Travel:

Required

Must be authorized to work in the United States without current or future sponsorship.

Southwest Value Partners is an Equal Opportunity Employer and prohibits discrimination and harassment. We are committed to providing an environment of mutual respect, the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex (including pregnancy and gender identity), national origin, age (40 or older) disability, genetic information, family or parental status, military service, or any other status protected by the laws or regulations in the locations where we operate. Southwest Value Partners will not tolerate discrimination or harassment based on any of these characteristics.