Construction Project Coordinator

theweitzcompany; Phoenix (AZ); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Competitive Pay

Bonus Program

Comprehensive Benefits Package with HS

Employer-Paid Short‑ and Long‑Term Dis

Employer-Paid Life Insurance

Generous Paid Time Off Provisions

401K Retirement Savings Plan with Co.

Tuition Reimbursement

Fully Paid Parental Leave

Voluntary Insurance programs

Wellness Program with Rewards

Job summary

The Weitz Company in Phoenix, AZ is seeking a Project Coordinator to support the project team with document management, project accounting, and general administration on assigned projects. You will report to the Project Manager and help prepare owner pay applications, process subcontractor payments, coordinate drawings, and maintain cost reports.

This role requires construction experience, strong communication, attention to detail, and proficiency with MS Office; training on company systems

Qualifications

• Previous administrative work experience in construction.
• Basic accounting and invoicing experience.
• Strong communication; detail-oriented; proficient in MS Office.

Responsibilities

• Provide administrative support to the project team (data entry, filing, proofreading).
• Verify subcontractor contracts, bonds, and insurance; monitor expirations.
• Manage and distribute contract status and other cost reports.
• Process subcontractor and vendor payments.
• Assist in OCIP and CCIP reporting.
• Organize construction drawings; assist owner pay apps.
• Support pre-qualifications, contracts, invoices, change orders, and docs.
• Organize closeout information with the project team.
• Perform other duties as assigned.

Skills

Administrative experience

Communication

Detail-oriented

Strong typing

Proofreading

Tools

Microsoft Word

PowerPoint

Excel

Outlook

JDE

Procore

Bluebeam

Asta

Job description

The Weitz Company is hiring a Project Coordinator to be located in our Phoenix, AZ Office.

The Project Coordinator is responsible for assisting with document management, project accounting and project administration on an assigned project(s). The Project Coordinator typically reports to the Project Manager.

The Weitz Company has been building a better way since 1855. We are a full-service construction company, general contractor, design‑builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You’ll Do

• Provide administrative support to the project team (i.e. data entry, filing, proofreading)
• Verify subcontractor contracts, subcontractor bonds and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed
• Manage and distribute contract status reports and other cost reports
• Obtain, review and process subcontractor and vendor payments
• Facilitate OCIP and CCIP reporting and other needed requirements
• File and distribute construction drawings
• Assist in preparation of owner pay applications; maintain related documentation
• Assist project team with pre-qualifications, contract execution, invoices, change orders and other requested documents
• Organize closeout information in conjunction with project team
• Perform other duties as assigned

What We’re Looking For

• Experience:
  • Previous administrative work experience is strongly preferred, specifically within construction.
  • Basic accounting and invoicing experience is desired.
• Skills:
  • Excellent verbal and written communication
  • Detail-oriented and highly organized
  • Strong typing skills
  • Proofreading and general understanding of office basics
• Technology:
  • Proficiency in basic computer software programs such as Microsoft Word, PowerPoint, Excel, and Outlook.
  • Employee should have the ability to learn other specific software (JDE, Procore, Bluebeam, Asta, etc.).
  • Training will be provided on company standards.

What We Offer

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax‑Advantaged HSA and FSA offerings
• Employer‑Paid Short‑ and Long‑Term Disability Programs
• Employer‑Paid Life Insurance
• Generous Paid Time Off Provisions
• 401K Retirement Savings Plan with Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave
• Voluntary Products Including: Critical Illness Insurance and Accident Insurance
• Corporate Wellness Program with Wellness Time Off and Rewards

Visa sponsorship is not available for this position at this time.

The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol‑free workplace and background checks are required if applicable. Please review our Privacy Notice.