Project Coordinator: Growth & Operations Support

Convergint Technologies, LLC; Birmingham (AL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental & Vision Plan

401K Matching Plan

Paid Time Off starting at 13 days

Job summary

Convergint is seeking a full-time Project Coordinator to join our Birmingham area office. You will provide administrative support to the local team, assist with project setup, and help ensure projects are delivered on time and within budget, while maintaining accurate records.

This role offers exposure to multiple projects and growth within a collaborative, values-driven culture. The ideal candidate works independently with strong communication, organizational, and problem-solving skills, and

Qualifications

• Strong ability to work independently and as a team member.
• Excellent verbal, written and interpersonal communication skills.
• Strong attention to detail.
• Service skills and awareness for customer care/satisfaction.
• Strong computer skills - Word / Excel.
• Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
• Shows initiative and proactive behavior and looks for opportunities.
• Strong analytical skills to resolve problems and find solutions.
• Strong financial analytical skills including cost control.
• Ability to facilitate a collaborative working environment for customers and team members.

Responsibilities

• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Work with multiple Project Managers to ensure project delivery meets clients' expectations and the project is completed on time and within budget.
• Administer project setup in financial system, project management application.
• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
• Follow up daily with project team members on uncompleted tasks and open issue logs.
• Document actions in project management application.
• Update project status with client on a regular basis.
• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
• Use the financial system to monitor budget, actual project cost and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures.
• Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
• Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.
• Perform other duties and responsibilities as requested or required.

Skills

Independence

Teamwork

Communication

Attention to detail

Customer service

MS Word/Excel

Time management

Analytical thinking

Cost control

Collaboration

Education

High School/GED

Job description

Convergint is seeking a full-time Project Coordinator to join our Birmingham area office. You will provide administrative support to the local team, assist with project setup, and help ensure projects are delivered on time and within budget, while maintaining accurate records.

This role offers exposure to multiple projects and growth within a collaborative, values-driven culture. The ideal candidate works independently with strong communication, organizational, and problem-solving skills, and