Project Coordinator — Growth & Collaboration in AEC

AKS Engineering & Forestry; Tualatin (OR); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health coverage

401(k) match

Paid holidays

PTO

Weekly team lunches

Job summary

AKS Engineering & Forestry is seeking an in-office Project Coordinator for our Tualatin, Oregon office to support Project Managers with administrative tasks and coordination. You will help manage proposals, contracts, schedules, and communications with clients and internal teams.

The ideal candidate is detail-oriented, self-motivated, and experienced in fast-paced project environments. Proficiency in MS Office and project management tools, with a proactive mindset, is highly valued.

Qualifications

• Experience supporting engineers, architects, contractors, or surveyors and familiarity with the site development process is preferred, but not required.
• Proficiency with Microsoft Office Suite and project management software (e.g., Smartsheet, Trello, or similar).
• You have a "Do what needs to be done" mindset, taking ownership beyond assigned tasks and stepping in wherever needed to keep projects, teams, and clients supported and running smoothly.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Self‑motivated, detail‑oriented, and proactive approach to work.

Responsibilities

• Assist Project Managers with project‑related correspondence, coordination, and administrative tasks.
• Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, and in‑person communication.
• Assist in preparing and tracking client proposals, contracts, submittals, and correspondence (letters, transmittals, meeting minutes).
• Maintain project schedules ensuring key milestones are met.
• Coordinate permitting tasks with internal teams, clients, and jurisdictions.
• Build and maintain positive relationships with clients, subconsultants, and vendors.
• Provide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable.

Skills

Support engineers/architects/contracto

Microsoft Office Suite

Strong organizational skills

Written and verbal communication

Proactive/self-motivated

Tools

Smartsheet

Trello

Job description

AKS Engineering & Forestry is seeking an in-office Project Coordinator for our Tualatin, Oregon office to support Project Managers with administrative tasks and coordination. You will help manage proposals, contracts, schedules, and communications with clients and internal teams.

The ideal candidate is detail-oriented, self-motivated, and experienced in fast-paced project environments. Proficiency in MS Office and project management tools, with a proactive mindset, is highly valued.